Texas - Executive Administrative Assistant

About the role

This is a full-time, salaried Executive Administrative Assistant role based in our San Antonio office, reporting directly to the CEO with cross-reporting to our director leadership team. This is an in-office role where the day-to-day work happens, you'll be at the center of operations, keeping executives organized, informed, and moving.

About You

You're organized, proactive, and energized by helping others operate at their best in a fast-paced, growing environment. You take pride in staying one step ahead, anticipating needs, solving problems, and keeping priorities on track without missing the details. You're collaborative, communicative, and dependable, with a strong sense of ownership and a drive to make an immediate impact wherever you can.

What You'll Do

• Provide daily administrative support to the CEO and leadership team, including three Directors, helping manage calendars, schedule meetings, coordinate travel, and prepare materials to keep executive operations running smoothly.
• Cook up internal and external meetings, communications, and events, including preparing agendas, tracking action items, and following up on priorities and deadlines.
• Oversee day-to-day office operations, including vendor management, office supply inventory, and maintenance coordination.
• Serve as a reliable point of contact across teams, helping facilitate communication and keeping the right people informed at the right time.

What You Bring

• 3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.
• A track record of handling sensitive and confidential information with professionalism and discretion.
• Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last-minute scheduling changes with composure.
• Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.
• Experience coordinating office events, meetings, and internal communications across multiple stakeholders.
• Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.
• A self-starter mindset: you anticipate needs, manage competing priorities, and follow through without being asked twice.
• A high school diploma or equivalent required; an associate's or bachelor's degree a plus.

Details

• The starting compensation range for this position is $45,000 - $60,000 and will be determined based upon a candidate’s experience.
• The typical working hours for this position are 8 am – 4 pm CT.
• This job position is exempt to overtime as determined by the FLSA standards.
• Travel is expected for this position only for company held events up to 5% which is anticipated to be overnight in several domestic locations. International travel may be required in the future depending on business needs.