Temporary TIE HR Administrative Associate (UTemps)

General Notes

This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. Please do not call or email regarding this posting. The anticipated end date for this assignment is October 31, 2026. Reliable transportation to travel to other locations as needed.

Purpose

This role supports the employee lifecycle from recruitment through onboarding, employee support, and offboarding. It serves as an administrative and customer-service resource for hiring managers, candidates, employees, HR staff, and University partners.

Responsibilities

• Submitting requests for and tracking HR activities including hiring, separations, interviews, and recruitments
• Assisting with candidate communications, interview schedules, itineraries, and materials
• Maintaining hiring documentation and compliance records
• Supporting new-hire onboarding through offer-letter preparation, employee communications, and coordination of access and equipment
• Managing onboarding for students, affiliates, contractors, temporary workers, and guests
• Coordinating separations
• Responding to employee, manager, and candidate inquiries through shared HR intake channels with guidance from TIE-HR team members
• May prepare reports and update the organizational chart
• Helping improve HR processes, support events, and provide administrative backup as needed

The primary location will be West Pickle Research Campus with the possibility of needing some backup support at Pickle Research Campus (MER building) or our Southwest Austin location on Montopolis. Reliable transportation to travel to other locations as needed.

Required Qualifications

• High school graduation or equivalent
• One or more years of progressively responsible administrative, human resources, talent acquisition, recruiting coordination, employee services, or closely related experience
• Experience coordinating multiple projects, schedules, and competing priorities simultaneously
• Experience delivering customer service and support
• Proficiency using Microsoft Office applications, including Outlook, Word, Excel, and Teams
• Excellent written, verbal, organizational, and interpersonal communication skills
• Demonstrated attention to detail and ability to manage sensitive and confidential information appropriately
• Ability to exercise sound judgment, maintain professionalism, and work independently while managing multiple deadlines

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, Higher Education Administration, or a related field
• Two or more years of experience supporting recruitment, candidate management, interview coordination, staffing, or other human resources functions
• Experience working in the semiconductor industry or supporting technical and research-focused organizations
• Experience using Workday or a similar Human Resource Information System (HRIS)
• Experience using Visio, Smartsheet, or similar tools for process documentation, project tracking, and workflow management
• Experience working in higher education, research institutions, government agencies, or other public-sector organizations
• Knowledge of University of Texas policies, procedures, and administrative systems
• Ability to travel to and work at multiple local locations as needed; access to reliable transportation is preferred

Pay

$28.50 per hour

Schedule

8:00 or 8:30 a.m. to 5:00 p.m., Monday–Friday

Working Conditions

• Business casual attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor