Temporary Office Assistant I

About the role

Provide administrative and logistical support for International Service Projects (ISP), assisting with recruitment, training, and participant preparation processes. This role supports the coordination of events, monitors participant progress and requirements, and helps facilitate international travel arrangements. The position contributes to communication, resource preparation, and support-raising efforts to ensure successful program execution and participant readiness for global service experiences.

Responsibilities

• Aid in administrative tasks related to ISP recruitment, interview, and placement process.
• Assist with planning and implementing training and special events such as Team Reveal, SL Night, Global Training Weekend, and weekly ISP Training.
• Follow up and monitor missing participant requirements in Full Method software.
• Support tasks related to international travel requirements for ISP, including researching and monitoring State Department travel advisories and CDC health requirements.
• Assist with arranging flights, passports, lodging, insurance, immunizations, shuttles, storage, and other logistics in preparation for International Service Projects.
• Maintain support-raising progress of ISP participants and assist with support-raising events.
• Prepare and assemble written materials needed for participant and leader training, as well as information for leader packers for overseas travel.

Requirements

• Must be a Christian.
• Must attend church regularly.
• Must be familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000.

Qualifications

Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Skills

Demonstrates ability and willingness to live and uphold the University’s Christ-centered mission and values.
Skill in the use of personal computers and related software applications.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
Ability to plan, develop, and coordinate multiple projects.
Ability to read and write at a level appropriate to the duties of the position.
Ability to use independent judgment, and to manage and impart confidential information.
Ability to gather data, compile information, and prepare reports.
Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
Excellent telephone courtesy, knowledge, and experience.
Ability to coordinate and organize meetings and/or special events.
Knowledge of standard budgeting, expenditure control procedures, and documentation.
Ability to interpret, adapt, and apply guidelines and procedures.
Ability to make administrative/procedural decisions and judgments.
Ability to create, compose, and edit written materials.
Ability to make administrative/procedural decisions and judgments.
Ability to develop and maintain recordkeeping systems and procedures.
Ability to resolve customer complaints and concerns.

Benefits

Compensation for this position is expected to range between $19.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions.

Pay

Compensation for this position is expected to range between $19.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions.

Schedule

The schedule for this position will be determined based on the needs of the department and the availability of the candidate.