Office Assistant

About the role

Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and engaging workplace.

Position Overview

We are seeking a proactive, highly trainable, and detail-oriented Office Assistant to support our Culver City office, specifically within our SLS (Supported Living Services - SCIP) program. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is comfortable working across a variety of administrative systems and office functions. The ideal candidate is not only organized and tech-savvy, but also brings a positive attitude and enjoys creating a welcoming, engaging environment for seniors, individuals, and staff who visit the office for daily support.

Requirements

• High school diploma or G.E.D. required
• Associate's degree (A.A.) preferred
• 2+ years of hands-on administrative experience preferred
• Experience in Human Resources or Office Administration
• Strongly Preferred: Proficiency in Microsoft Office (Word, Excel, Outlook)

Key Skills

• Strong attention to detail and accuracy
• Excellent organizational and multitasking abilities
• Ability to prioritize workflow effectively
• Strong interpersonal and communication skills
• Self-motivated, adaptable, and team-oriented
• Creative and enthusiastic in supporting office engagement initiatives

Responsibilities

• Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing
• Maintain Office programs documentation and filing, recordkeeping systems
• Retrieves and files information when needed
• Provide administrative and operational support
• Provide direct support to our SLS (Supported Living Services) Director on special projects, audits, reliability checks, administrative duties, tasks related to our SLS program
• Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks
• Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes
• Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries
• Prepare and organize documents to conform to quality control standards, office procedures and system processes
• Archive inactive records in accordance with the company's document retention policies
• Cook up the quarterly file shredding schedule according to company's document lifecycle procedures and the state and federal rules and regulations
• Assist with special projects as needed by the company
• Assist with electronic file organization and archiving on the server
• Other duties and projects assigned

Physical Requirements

• Ability to lift up to 25 pounds
• Ability to stand or walk for extended periods

Training Provided

• Competency-based and on-the-job training
• HIPAA training
• Ongoing professional development opportunities

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401k
• Employee assistance program
• Paid time off
• Sick time
• Holiday pay
• Employee discounts