Office Assistant

About the role

Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964. As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees' professional growth, safety, and quality of life. We are seeking a detail-oriented and motivated Office Assistant to support daily administrative operations. This role is ideal for a student or early-career professional looking to gain hands-on experience in a fast-paced, professional office environment. The ideal candidate is organized, proactive, and eager to learn.

Responsibilities

• Provide general administrative support including filing, scanning, data entry, and document management
• Answer and direct phone calls, emails, and other correspondence
• Aid with scheduling meetings, appointments, and maintaining calendars
• Support customer service efforts by responding to inquiries and directing requests appropriately
• Maintain office supplies inventory and coordinate orders as needed
• Absorb and prepare reports, presentations, and internal documents
• Organize and maintain both digital and physical filing systems
• Support special projects and team initiatives as assigned
• Ensure the office environment remains organized and professional

Requirements

• Currently enrolled in or recently graduated from a college or university (preferred for intern role)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus
• Ability to multitask and prioritize in a fast-paced environment
• High level of professionalism and attention to detail
• Positive attitude and willingness to learn