Temporary Legal Administrative Assistant

About the Role

The Legal Administrative Assistant performs full administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. This role also requires an understanding of both litigation and transactional practices.

Essential Duties

• Provide proactive, day-to-day support to multiple attorneys—both partners and associates—in a busy litigation practice
• Draft, format, revise, and finalize a variety of legal documents, including pleadings, discovery, correspondence, and shell templates
• Handle electronic filing in both state and federal courts, including California Superior and U.S. District Courts
• Manage attorney calendars and monitor court deadlines using docketing software
• Prepare and organize materials for depositions, hearings, trials, and other key litigation events
• Coordinate service of process, court filings, messenger deliveries, and other time-sensitive tasks
• Assist with administrative support, including expense reports, time entry, travel arrangements, and document management

Other Duties

• Assist summer associates, visiting attorneys and attorneys needing back-up or special project assistance
• Perform other related duties as needed or assigned

Reporting Relationship

This position reports directly to the Office Administrator and works closely with assigned attorneys across various levels.

Qualifications

Knowledge/Experience

• Must have a minimum of three years' litigation experience
• Mid- to large-sized law firm experience preferred
• Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing
• Should possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment
• Working knowledge and experience with the Firm's technology and applications strongly preferred
• Prior experience with handling expense reports, client bills, and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred
• Prior experience supporting more than one attorney is required

Skills

• Must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
• Must possess excellent written and verbal communication skills, including grammar, spelling and punctuation
• Strong phone etiquette, attention to detail and follow through skills are required
• Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice
• Must be highly organized and able to successfully multi-task and meet set deadlines
• Strong customer service, ability to be flexible and work effectively as part of a team is required

Education

• Should possess a high school diploma or equivalent
• Two years of college or equivalent preferred but not required
• A paralegal certification from an ABA approved school or comparable experience is a plus

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 85% of the time
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis
• Occasionally required to move documents or files weighing up to 15 lbs
• This position requires constant communication and exchange of information with the firm attorneys, clients and staff
• This position must be able to inspect and observe information on a computer screen at least 80% of the time

Working Conditions

• Office environment
• Work across offices spanning different time zones
• Able to work overtime
• This is a temporary position

Pay

The expected salary range for this position is $65,000.00-$105,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.