Legal Administrative Assistant

Responsibilities

• Provide comprehensive administrative support to attorneys within the Immigration practice.
• Prepare, edit, proofread, and finalize immigration petitions, legal documents, and client correspondence.
• Aid attorneys and clients with gathering information and documentation for employment-based immigration matters.
• Support the preparation and filing of employment-based petitions, PERM labor certifications, visa applications, and adjustment of status applications.
• Communicate professionally with clients, foreign nationals, government agencies, and other stakeholders via phone, email, and in person.
• Manage attorney calendars, schedule meetings, and coordinate client appointments and conference calls.
• Open, maintain, and close client files while ensuring accurate document organization and recordkeeping.
• File legal documents with the appropriate government agencies and courts, as needed.
• Cook up attorney travel arrangements and process expense reports, reimbursements, and credit card reconciliations.
• Maintain organized electronic and physical filing systems while ensuring deadlines and case milestones are met.

Qualifications

• 5+ years of legal administrative experience, including prior experience supporting an immigration law practice.
• Experience with employment-based immigration matters, including PERM labor certifications, employment-based visa petitions, adjustment of status applications, and related filings.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills with a strong client service mindset.
• Ability to review, verify, and manage legal documents with exceptional attention to detail.
• Experience with immigration case management systems such as Docketwise, LawLogix EDGE, or similar platforms is preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), document management systems, attorney time entry software, and online research tools.