Temporary Human Resources Administrator

Role Responsibilities

• Customer Service: First point of contact assistance with walk-ins to the office and calls on HR extension. Maintain an engaging and welcoming office environment with professionalism.
• Onboarding/Hiring: Complete onboarding tasks for new employees including temporary employees, monitoring background checks, completion of section 2 of I9s as well as diligently following up with candidates on missing information; assisting new hires with their onboarding checklists. Keep spreadsheets up-to-date continuously with appropriate onboarding information.
• Cadence / HCM Tasks: Assist employees with inquiries on timecard entries, PTO balances, entering time off, and any other self-service items. Review/approve manager changes in Cadence. Review/approve jury duty and bereavement entries. May support with Benefits inquiries and respond to Benefits tickets as needed.
• Support/Office Management: Job Postings in absence of HR Administrative Assistant. Assists HR Associate and L&D Lead with the planning and execution of special events such as All Staff and Faculty meetings, Block Party, and other HR-led community-wide events. Set-Up, Maintenance, & Breakdown of events Support leading up to events, which may include, but is not limited to: outside shopping for events. Provides administrative support to the HR department, data entry in Cadence system. Completion of employment verification letters. Supports in responding to HR inbox inquiries. Updating employee files. Offer letters. Resumes / cover letters. Discipline. Promotions. Other related documents, excluding benefits. Performs other related duties as assigned.
• All HR Team Members Share These Responsibilities: Quick Cadence information retrieval. Respond to walk-ins / triage inquiries. I9 administration. Employee events and engagement efforts. Unending commitment to learning & growing our practice/expertise. Knowledge and adherence to various deadlines (payroll. Finance, legal, i9). Analyzes decisions with forethought to the downstream impact. Documents budget process. Professional manner at all times. Acts as a resource for School staff.

Minimum Requirements

• A Bachelor’s degree from an accredited institution of higher education.
• Minimum of 1-2 years’ related experience.
• Exhibits absolute discretion with highly sensitive and confidential HR and payroll information.
• Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills, with a keen eye and superior attention to detail and quality assurance.
• Microsoft Office Suite skills: Word, Outlook, Excel, Power Point, etc.
• Strong interpersonal and communication skills, ability to interact with a wide variety of people, and has a collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization.
• Must be able to independently identify priorities within multiple assignments in a high-volume, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment.
• Understanding of the mission of The Juilliard School as well as the School’s commitment to equity, diversity, inclusion, and belonging.

Preferred Background

• HR, Hiring, Program Administration, or Payroll experience.
• Experience using specific Oracle Cloud HCM modules (e.g. Recruiting, Core HR, Time & Labor, Learning, Talent Management).
• Ability to write and run report queries.