Human Resources Administrator (Temporary Position)

Job Summary

The Human Resources Administrator provides administrative support for HR operations and employee lifecycle activities. This role is responsible for maintaining employee records, supporting onboarding and offboarding processes, assisting with benefits administration, ensuring compliance with company policies, and providing excellent customer service to employees and managers.

Essential Job Functions

• Maintain accurate and confidential employee personnel files and HR records.
• Process employee status changes, including hires, promotions, transfers, salary changes, and terminations.
• Prepare employment-related documents, letters, and reports.
• Ensure HR data is accurately entered and maintained in the HRIS.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Handle employment-related inquiries from employees and managers, referring complex and/or sensitive matters to the appropriate staff.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training.
• Care for employee hospitality program.
• Care for onboarding activities, including paperwork completion and orientation scheduling.
• Conduct employment eligibility verification, background checks, and maintain I-9 documentation.
• Facilitate employee offboarding, including exit documentation and system access notifications.
• Care for equipment returns and final employment processing as needed.
• Aid employees with benefit enrollment and changes.
• Support annual open enrollment activities.
• Aid with payroll support, ensuring employee data changes are communicated accurately and timely for payroll processing.
• Support payroll audits and reporting as needed.
• Maintain compliance with federal, state, and local employment laws.
• Aid with HR audits and record retention requirements.
• Prepare routine HR metrics and reports.
• Support policy administration and employee communications.
• Coordinate interview scheduling and candidate communications.
• Aid with job postings and applicant tracking activities.
• Aid with pre-employment screening and background check processes.

Additional Job Functions

• Understand and display WLT’s values.
• Perform other duties and projects assigned.

Minimum Requirements

• Skills: Excellent verbal and written communication skills, passion for building positive relationships and fostering a collaborative work environment, highly collaborative and customer centric, excellent organizational skills and attention to detail; proven ability to prioritize tasks, adapt to a fast-paced environment, demonstrates confidence in capabilities, demonstrates self-initiative with the ability to solve problems and answer questions independently but also understands when and how to elevate matters to the appropriate management level, ability to act with integrity, professionalism, and confidentiality, solid professionalism and an eye on continuous improvement, proficient with Microsoft Office Suite – advanced of Excel and PowerPoint preferred, proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems; experience with ADP Workforce Now preferred.
• Education: Associate’s degree in human resources, Business Administration or equivalent job experience.
• Experience: 2-4 years of administrative experience, preferably in Human Resources, experience working with an organization with multi-state compliance requirements preferred.

Pay & Benefits

Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations. Anticipated Pay Range: $25 to $29 per hour.

About the Role

Wilson Language Training is an Equal Opportunity, Drug-Free Employer Committed to Diversity in the Workplace.