Temporary - Executive Assistant

Job Description

• Manage the Vice Provost’s calendar, including scheduling, rescheduling, and coordinating meetings with internal and external stakeholders.
• Serve as a primary point of contact for scheduling requests and general inquiries directed to the Vice Provost.
• Monitor and follow up on scheduling requests, confirming details and ensuring timely communication.
• Ensure the Vice Provost is informed of urgent or time-sensitive calendar changes and provide timely communication regarding upcoming commitments (e.g., meetings, events, remarks), with routine updates shared during scheduled check-ins.
• Maintain flexibility in a fast-paced environment, adjusting priorities and responding to changing scheduling needs.
• Provide day-to-day administrative support, including preparing and editing correspondence, emails, and documents as needed.
• Use multiple computer systems and programs, including Teams, Zoom, Outlook, Excel, Access, OneNote, Word, IFAS, Image Now, PowerPoint, and Adobe.

Required Qualifications

• Bachelor's degree and seven (7) years of office experience; OR High School diploma or GED equivalency and ten (10) years of office experience.
• Experience with scheduling software (Outlook), Microsoft Office (Word, PowerPoint, Excel), as evidenced in application materials.
• Two years of editorial and written communication skills.
• At least one (1) year of experience working in an environment that required planning, organizing, and meeting deadlines.
• At least one (1) year of work experience that required handling sensitive and confidential materials with discretion.

Preferred Qualifications

• Excellent interpersonal and oral communication skills and the ability to relate to various public, as demonstrated by successful experience in previous employment and/or academic settings.
• Experience providing administrative support to a senior leader, executive, or administrator, as evidenced in application materials.
• Demonstrated ability to be highly self-directed, detail-oriented with a high attention to accuracy, as evidenced in application materials.
• Knowledge of the University of Kansas structure, organization, and administration procedures, as evidenced in application materials and previous work history.

Additional Candidate Instructions

• In addition to the online application, the following documents are required to be considered for this position:
• A cover letter describing how you meet the required and preferred qualifications.
• A resume
• A list of three (3) professional references

Contact Information to Applicants

Sara Lee
Sara.lee@ku.edu

Advertised Salary Range

$18.00 - $21.00 per hour

Application Review Begins

Monday July 13, 2026

Anticipated Start Date

Monday August 31, 2026