Executive Assistant (Temporary)

About the role

The Executive Assistant will support Digital Technology and AI executives at Regeneron Pharmaceuticals, Inc. They will handle complex calendars, expenses, and time commitments, anticipate needs, resolve scheduling conflicts, and manage meetings and travel arrangements.

Responsibilities

• Manage complex calendars, expenses, and time commitments for executives.
• Anticipate the needs of leaders and teams before they arise, resolving scheduling conflicts with minimal direction.
• Triage incoming requests and inquiries, raising time-sensitive or significant matters with good judgment and discretion.
• Identify, develop, and implement process improvements, using AI tools to draft communications, summarize information, and streamline administrative workflows.
• Plan and manage internal and external meetings end-to-end, including team meetings, large offsites, live trainings, and cross-functional gatherings.
• Build polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
• Submit requisitions, track deadlines, monitor purchase orders and renewals.
• Collaborate cross-functionally and serve as a trusted partner to peers.
• Communicate effectively across all levels while maintaining confidentiality.
• Support increasingly complex responsibilities, demonstrating organizational knowledge and understanding of leader priorities.
• Handle travel arrangements and expense reports for executives, including managing complex international travel (typically VP+).
• Maintain departmental SharePoint, Teams, and Intranet sites, keeping them current, organized, and useful as working resources.

Requirements

• Eight (8) or more years of administrative experience required, with at least four (4) years supporting senior leaders in a business or legal environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Prioritize and follow through on tasks, manage complex calendars, orchestrate senior-level meetings and events, and coordinate domestic/international travel with precision.
• Proven track record managing complex calendars, orchestrating senior-level meetings and events, and coordinating domestic/international travel with precision.
• Exceptional organization, prioritization, and follow-through.
• Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.

Qualifications

• Eight (8) or more years of administrative experience required, with at least four (4) years supporting senior leaders in a business or legal environment.
• Associate or bachelor's degree preferred.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Prioritize and follow through on tasks, manage complex calendars, orchestrate senior-level meetings and events, and coordinate domestic/international travel with precision.
• Exceptional organization, prioritization, and follow-through.
• Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.

Skills

• Strategic thinking
• Technological fluency
• Genuine curiosity
• Discretion, independence, and sound judgment
• Adaptability to change, ambiguity, and shifting priorities
• Ability to embrace AI and modern productivity tools
• Effective communication

Benefits

Regeneron offers a competitive and comprehensive total rewards package which may include:

• Annual bonuses or other incentive plans
• Equity awards
• Pension or retirement benefits
• 401(k) company match
• Health and wellness programs
• Fitness centers
• Insurance benefits (e.g. medical, dental, vision, life and disability)
• Paid time off
• Family support benefits

Pay

Final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience.

Schedule

This is a contract position, with an initial contract expectation of 3 months and potential for extension and/or conversion to full time.