Executive Assistant - TEMPORARY

Job Summary

This position provides administrative support to the CEO, serves as a liaison, and handles various administrative tasks including research, report preparation, request handling, and meeting coordination.

Duties, Functions and Responsibilities

• Provides overall administrative support to the CEO.
• Works with the CEO and fiscal manager to maintain agency business deadlines.
• Schedule appointments, meetings, presentations, and travel arrangements.
• Prepare agency informational packets for distribution.
• Schedule meeting rooms for all FFSC agency meetings.
• Prepare for FFSC Board of Directors meetings; take and distribute minutes; order refreshments; receive and make copies of committee reports; maintain/update BOD’s book and contact list.
• Aid in the preparation of FFSC activities and events. May travel to multiple locations.
• Prepare letters/mailings; assist in all bulk mailing activities.
• Maintain and update donations and contributions list; and mail out “Thank you” letters.
• Serve on the Safety and Special Events Committees.
• Liaison to IT contractor and perform reception duties.
• Monitor updates of company website and quarterly e-newsletter.

Knowledge, Skills and Abilities

• Must be able to make decisions, prioritize, multitask, be customer service and team oriented.
• Must be able to maintain confidentiality and able to work independently.
• Must have strong verbal and written communication skills.
• Must understand and practice the NASW code of ethics.
• Must be knowledgeable of FFSC employee policies as well as state/federal laws.
• Must be able to prepare reports and correspondence for FFSC executive staff.
• Must have a general understanding of accounting principles.
• Develop a working knowledge of all contracts, grants, proposals, and programs.

Education and Experience Requirements

• Associates degree required or equivalent work experience; Bachelor’s degree preferred.
• Must possess expertise with word processing software and willing to become expert in other FFSC data collection software.
• Desirable to have some finance/accounting experience.
• Must possess a valid Missouri driver’s license and have a reliable, insured vehicle.

What FFSC Has to Offer

• Competitive pay based on experience; 401k plan with 6% employer match.
• 95% Employer paid medical; partial payment towards qualified dependents coverage; FSA/HSA options.
• Low-rate Dental & Vision coverage; employer paid Life Insurance, STD/LTD plus buy up options.
• Generous PTO package with 14 paid holidays; flexible work/life balance.
• Discount program, additional voluntary benefits, partial cell phone reimbursement, and paid mileage.
• Annual staff retreat and an opportunity to be a part of a fantastic mission driven agency.