Temporary AR/AP Specialist

Responsibilities

• Handle full-cycle accounts payable and accounts receivable processing to maintain smooth daily financial operations
• Review, code, and record vendor invoices into QuickBooks Online using the correct general ledger account
• Match invoices to purchase orders and/or confirm amounts directly with department heads
• Prepare twice weekly payment runs, including checks, ACH, and wire transfers, and submit for approval
• Match payments in QuickBooks to close out invoices
• Maintain vendor profiles and respond professionally to external billing inquiries
• Generate, verify, and distribute daily customer invoices and statements through QuickBooks Online
• Post daily cash receipts, checks, credit card payments, and electronic funds transfers
• Monitor aging reports and follow up on past-due accounts
• Reconcile credit card statements and employee expense reports
• Maintain vendor 1099 database and assist with monthly bank reconciliations
• Support the finance team with month-end close tasks

  Requirements

  • Minimum 2 years of AR and AP experience
  • High school diploma required; Associate’s degree in Accounting or Finance preferred
  • Proficiency with QuickBooks Online and Microsoft Excel (VLOOKUPs, pivot tables)
  • Experience with CRMs such as Quickbase and expense tracking software such as Expensify preferred
  • Attention to detail, strong organizational skills, and excellent verbal and written communication skills