Temporary - Administrator

Award Program Administration

• Manage all administrative aspects of Society award programs.
• Process award payments and prepare A/P paperwork (checks, wires, supplier setup, invoices).
• Produce and distribute award and grant certificates and plaques.
• Cook with vendors for recognition items.
• Prepare nomination packets and liaise with IEEE Awards staff.
• Vet award and volunteer leadership candidates through IEEE legal processes.

Meeting Coordination

• Schedule and coordinate international meetings across multiple time zones.
• Poll attendees, analyze availability, and determine optimal meeting times.
• Send meeting invitations and manage Google Calendar scheduling.

Membership & Chapter Support

• Assist with membership calls, email campaigns, and program announcements.
• Generate membership reports for marketing and outreach.
• Cook with IEEE-MGA to distribute welcome letters to new members.
• Manage promo code requests and track usage effectiveness.
• Support chapter services, including new chapter applications and grants.

Additional Responsibilities

• Serve as the point of contact for GDPR requests, including “right to be forgotten.”
• Set up purchase orders and ensure timely invoice processing.
• Conduct data gathering, analysis, and issue resolution for Society functions (Publications, Conferences, Education).
• Perform other duties as assigned by the Executive Director.

Primary Location: United States-New Jersey-Piscataway

Schedule: Full-time

Job Type: Temporary

Job Posting Date: May 18, 2026, 9:36:45 AM