Administrator- Temporary

Specific Duties

• Fulfill Awards Products and Honoraria of approved awards.
• Aid in resolving discrepancies and obtaining necessary approvals.
• Vet all awards recipients and select officers with IEEE Legal.
• Maintain an internal S/C awards log of recipients to manage and address processing questions.
• Update member/customer records of awards recipients.
• Meet tight presentation deadlines for plaques and certificates, as needed; work with vendor and shipping departments to ensure timely delivery.
• Reconcile vendor invoices and submit for processing.
• Inventory items.
• Gather relevant Accounting data from various sources (GL accounts, HOP numbers, Chapter Geocode assignments).
• Fulfill S/C Concentration Banking requests for Chapters payments and initiatives.
• Process chapter subsidies for seed money for special projects and fund initiatives.
• Heavy daily interaction with volunteers, staff, and various vendors.
• Assist with problem resolution.
• Backup support for Provisioning NextGen Access; ongoing support and address Access Privileges changes as needed; meet compliance requirements.
• Reconcile invoices for submission for payment.
• College Degrees Preferred or Equivalent 3-6 Business Years Experience.
• Excellent interpersonal and organizational skills.
• Strong communication skills, as this position has constant interaction with volunteer leadership, all levels of staff, and external vendors.
• Accuracy and attention to detail are essential for this position.
• Ability to work independently and meet deadlines with minimal supervision is a must.
• Effective time management and prioritization skills are required to manage multiple projects simultaneously.
• Demonstrated analytical and problem-solving skills.
• Accountability for handling confidential and sensitive material (i.e., tax forms, personal information, results from vetting process) is a must.
• Must be discreet and trustworthy.
• Proficiency in Microsoft Word, Excel, PowerPoint, Siebel, Oracle Applications, OU Analytics/Tableau Statistical Dashboards, and AdHoc reporting.
• Excellent understanding of IEEE Policies, Accounting Guidelines, Awards Approvals, and interpretation and application of rules.

Qualifications

• N/A