Temporary Administrative Registry

About the role

FHP Temporary Registry offers the opportunity to work in various departments throughout the many on-site and off-site locations within the Foundation Health Partners family. This is a great way to get a foot in the door and gain valuable knowledge to transfer to a permanent position. Successful candidates provide administrative and clerical services to departments who are in need of additional help. Assignments and hours are not guaranteed, however, all Registry Employees stay busy on assignments, the length of time at each assignment varies, and this is a non-benefited position.

Responsibilities

• Data entry, such as indexing incoming faxes and scanning various documents into appropriate computer systems.
• Organizes departmental files, paperwork and/or documentation and ensures the confidentiality of those items.
• May answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel in a timely, effective, and accurate manner.
• Serves onsite visitors by greeting, welcoming, and directing them to the appropriate personnel in a professional and timely manner.
• Maintains/ordering office supplies, making copies, sending faxes, opening/distributing mail, maintaining menu boards and special events signage, and/or other routine responsibilities.
• Assists with transportation, delivery, and pick-up of supplies, health records, lab specimens, and/or equipment.
• Works cohesively with team members to ensure delivery of outstanding customer service, in a positive work environment, that supports the department's ongoing goals and objectives.

Requirements

• Temporary Admin I: Strong communication and human relations skills are necessary. The incumbent should have knowledge of office practices and procedures. Good organizational skills are essential to handle multiple tasks in a timely and effective manner.
• Temporary Admin II: Working knowledge of clerical and administrative services normally demonstrated through 1-2 years administrative support experience. This position requires skills normally demonstrated through 1 year of direct customer service experience. Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as provide assistance with incoming telephone calls and walk-ins. Must have experience with Microsoft Office Suite software. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
• Temporary Admin III: Same as above as well as, a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to five years administrative support experience at a progressively responsible level required.

Qualifications

• All positions must possess a high school diploma/GED or equivalent working knowledge as well as a valid driver’s license and be eligible for coverage under the company auto insurance policy.

Skills

• Strong communication and human relations skills.
• Knowledge of office practices and procedures.
• Good organizational skills.
• Working knowledge of clerical and administrative services.
• Working knowledge of Microsoft Office Suite software.
• The ability to follow oral and written directions.
• Excellent oral, written and interpersonal communication skills.
• The ability to organize, prioritize and multi-task workload in a fast paced environment.

Benefits

This is a non-benefited position.

Pay

Not specified.

Schedule

Not specified.

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.