Talent Programs Coordinator

About the role

Rune Rune Technologies builds mission-critical software for military logistics and sustainment. Our flagship product is TyrOS, an AI-enabled logistics command and control platform that gives commanders a single, real-time operating picture of their sustainment fight, from inventory and distribution to medical and operational planning, even in degraded and contested environments.

Responsibilities

• Schedule phone, virtual, and onsite interviews across multiple teams and time zones.
• Serve as the primary point of contact for candidates throughout the interview process.
• Ensure candidates receive timely communication, interview details, and preparation materials.
• Care for travel arrangements and onsite logistics when required.
• Deliver a high-touch, professional, and welcoming candidate experience.
• Maintain accurate candidate records and workflows within the Applicant Tracking System (ATS).
• Track interview feedback and ensure timely completion by interviewers.
• Support offer process logistics and onboarding coordination.
• Monitor recruiting metrics and help maintain recruiting dashboards and reports.
• Aid with job posting management across recruiting platforms.
• Support recruiting events, university recruiting initiatives, and networking activities.
• Identify opportunities to improve recruiting processes and operational efficiency.
• Support Rune's co-founders with calendar management, meeting coordination, and scheduling priorities.
• Prepare meeting materials, agendas, and briefing documents to ensure leaders are well-prepared for internal and external meetings.
• Coordinate logistics for customer meetings, recruiting activities, leadership offsites, and company events.
• Track action items and follow-ups from key meetings as needed.
• Help establish scalable executive support processes as the company grows.
• Partner closely with recruiters, hiring managers, and leadership to keep hiring processes moving efficiently.
• Coordinate interview panels and facilitate communication across stakeholders.
• Build strong working relationships across engineering, product, business, and operations teams.
• Create systems and processes that scale with company growth.
• Manage recruiting and leadership calendars and scheduling priorities.
• Prepare candidate materials and interview packets.
• Assist with recruiting-related projects and special initiatives as the company grows.
• Handle a variety of operational and administrative tasks in support of recruiting and company leadership.

Qualifications

• 1–2 years of experience in recruiting coordination, recruiting operations, executive assistance, HR, office management, or a related role.
• Exceptional organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Experience managing calendars and coordinating schedules across multiple stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Google Workspace, Microsoft Office, or similar productivity tools.
• A proactive, resourceful mindset and willingness to take ownership of problems and see them through to completion.

Desired Qualifications

• Experience supporting founders, executives, or senior leadership teams.
• Experience supporting recruiting in a high-growth startup or technology company.
• Familiarity with ATS platforms such as Ashby, Greenhouse, Lever, or similar systems.
• Interest in defense technology, national security, or emerging technologies.