Talent Acquisition & HR Coordinator (Bilingual English/Spanish)

About the Opportunity

This hybrid position requires a minimum of three (3) days onsite per week, with Mondays required. Additional onsite days may be needed for interviews, orientations, training, meetings, or business needs. The selected candidate will work full‑time onsite during the first month for training and onboarding. After training, work hours may be flexible between 7:00 a.m. and 6:00 p.m., based on business needs and manager approval. Minimal travel in Wisconsin (0‑10%) may be required to onboard employees at other locations.

Essential Responsibilities

Recruiting & Hiring

• Coordinate full‑cycle recruiting for hourly manufacturing, warehouse, skilled trades, and office support positions across multiple locations, while assisting with salaried and professional recruiting as needed.
• Partner with hiring managers to identify staffing needs and proactively follow up to keep interviews, candidate feedback, and hiring decisions moving forward.
• Develop and maintain job descriptions and advertisements; manage postings through recruiting platforms, company websites, and other channels.
• Partner with staffing agencies and recruiting vendors to support temporary and direct‑hire staffing needs and improve applicant flow.
• Review applications, screen candidates, conduct initial phone interviews, coordinate interviews, and maintain consistent candidate communication throughout the hiring process.
• Prepare offer letters and coordinate pre‑employment requirements and documentation.
• Develop candidate pipelines and assist with hiring events, recruitment marketing, social media, and employer branding activities.
• Monitor recruiting activity, applicant flow, job posting performance, and hiring progress; provide regular updates to the HR Manager.

Onboarding & HR Support

• Coordinate new‑hire onboarding, including pre‑employment requirements, paperwork, orientation schedules, communications, and other logistics.
• Assist with building and continuously improving onboarding workflows, forms, checklists, and communications within the HRIS.
• Ensure new‑hire documentation is accurate, complete, and processed in a timely manner.
• Provide English/Spanish communication and assistance to candidates and employees throughout the recruiting and onboarding process and with general HR‑related needs.
• Prepare employment letters, employee communications, and other HR‑related correspondence.
• Maintain confidential personnel files, recruiting records, HR forms, and electronic and paper documentation.
• Assist with HR compliance, recordkeeping, employee communications, and special HR projects.
• Provide professional and responsive support to employees, candidates, supervisors, managers, and outside partners.
• Perform other duties and responsibilities as assigned to support Human Resources and overall business needs.

Qualifications

Required

• High school diploma or GED.
• Bilingual English/Spanish proficiency (fluent speaking, reading, and writing).
• Minimum of three (3) years of experience in recruiting, talent acquisition, Human Resources, staffing, or related administrative coordination.
• Valid Driver's License.
• Strong organizational, communication, and follow‑through skills; ability to manage multiple positions, candidates, deadlines, and priorities.
• Strong attention to detail, professional judgment, and ability to handle confidential information appropriately.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Self‑motivated and comfortable proactively following up with managers to keep recruiting and onboarding activities moving forward.

Preferred

• Associate degree in Human Resources, Business Administration, or a related field.
• Manufacturing, warehouse, skilled trades, or high‑volume hourly recruiting experience.
• Experience with an Applicant Tracking System (ATS) or HRIS; Paylocity experience is a plus.
• Experience with online recruiting platforms and/or staffing agencies.
• Experience developing job descriptions, employment advertisements, or onboarding programs.

Work Environment

The role works primarily in a professional office setting with regular interaction throughout manufacturing facilities to support recruiting, interviews, orientations, employee communications, and other HR activities.

Benefits

• Medical, dental, and vision insurance
• Company‑paid life insurance
• Company‑paid short‑term disability
• Long‑term disability
• 401(k) with company match
• Profit sharing program
• Paid time off and paid holidays
• Education assistance program