Talent Acquisition Coordinator

Job Responsibilities

• Manage the post-offer/pre-employment process for U.S. candidates from accepted offer through first day of employment, ensuring a seamless and compliant onboarding experience.
• Initiate, monitor, and manage pre-employment screening activities, including background checks, drug screens, employment verifications, and other required pre-hire requirements.
• Serve as the primary point of contact for candidates during the pre-onboarding process, providing timely communication, guidance, and issue resolution to ensure a positive candidate experience.
• Assist with coordination of interview scheduling between candidates, hiring managers, recruiters, and other stakeholders, balancing speed, professionalism, and candidate care.
• Prepare and distribute onboarding documentation, offer-related communications, and pre-start instructions, ensuring accuracy and completeness.
• Partner closely with recruiters, hiring managers, HR Partners, HR Operations, and other internal teams to ensure all pre-hire and day-one requirements are completed on time.
• Track candidate progress through the hiring workflow and proactively identify delays, issues, or incomplete requirements that could impact start dates.
• Maintain accurate candidate and recruiting data within the applicant tracking system and related systems.
• Generate and distribute recruiting reports, dashboards, and hiring activity metrics to support operational visibility and decision-making.
• Support recruiting process administration, including requisition workflow support, documentation management, and process coordination as needed.

Core Skills/Competency Requirements

• Bachelor’s degree preferred
• 2+ years of experience in talent acquisition preferred
• Demonstrate exceptional organizational skills and accuracy when managing multiple candidates and deadlines
• Show strong written and verbal communication skills with the ability to communicate professionally, clearly, and responsively to multiple stakeholders
• Deliver a high-quality candidate experience through responsiveness, professionalism, and proactivity
• Manage multiple workflows simultaneously, balancing competing demands
• Handle sensitive candidate and employment related information
• Proficiency with Microsoft Outlook suite (particularly Excel and Teams) required
• Proficiency with Applicant Tracking Systems preferred