Talent Acquisition Coordinator

Responsibilities

• Cook up and coordinate interviews across various time zones, aligning everyone from candidates to hiring managers.
• Handle intricate scheduling logistics, including panel, executive, and high-volume interview calendars.
• Act as the go-to person for candidates during the interview process, offering timely updates, clear instructions, and a personalized touch.
• Plan and arrange candidate travel (flights, hotels, ground transportation), ensuring smooth itineraries for on-site or final-stage interviews.
• Process and track candidate expense reimbursements according to company policy.
• Prep and disseminate interview agendas, candidate profiles, and evaluation materials to interview teams.
• Keep accurate candidate records and update statuses within the applicant tracking system (ATS).
• Boost interview scheduling workflows, tools, and processes to enhance efficiency and minimize time-to-schedule.
• Monitor and report on scheduling metrics and coordination volume to provide insights for recruiting operations.
• Enhance the candidate experience by identifying gaps and suggesting improvements.
• Assist with additional talent acquisition administrative and coordination tasks as business needs change.
• Ensure compliance with all applicable local, state, and federal employment laws and OFCCP and EEOC guidelines.

Requirements

• US Citizenship or Permanent Resident required.

Qualifications

• Minimum: High school diploma/equivalent +8 years OR bachelor's degree +4 years of relevant experience.
• Preferred: 1-2 years of TA coordination, administrative assistant, and/or heavy calendaring/meeting scheduling experience.
• Advanced skills in Microsoft Office (Word, Excel, and Outlook) and internet research.
• Experience with Workday or similar information systems.