Talent Acquisition Coordinator

Position Overview

Apollo is a high-growth, global alternative asset manager. In our asset management business, we seek to provide our clients excess return at every point along the risk-reward spectrum from investment grade credit to private equity. For more than three decades, our investing expertise across our fully integrated platform has served the financial return needs of our clients and provided businesses with innovative capital solutions for growth.

Primary Responsibilities

• Candidate Experience & Communications
• Serve as a primary point of contact for candidates across active searches, delivering timely, thoughtful communication that reflects Apollo's brand and culture
• Build and manage AI-assisted candidate communication workflows — from initial outreach through offer stage — and continuously refine them based on candidate feedback and conversion signals
• Proactively surface delays, gaps or process friction to recruiters and business partners so no candidate is left waiting without context
• Interview Orchestration
• Manage end-to-end interview scheduling across a high-volume, multi-stakeholder environment — coordinating across recruiters, hiring managers, business partners and senior executives
• Leverage Apollo’s AI scheduling and coordination tools to reduce manual overhead while preserving the quality and personalization that complex executive searches require
• Troubleshoot conflicts and last-minute changes with speed and composure, keeping all parties informed in real time
• Feedback & Data Integrity
• Send, track and follow up on interview feedback requests using Apollo’s internal tooling — Workday and our growing agent suite — with a focus on completion rates and timeliness
• Escalate feedback gaps to recruiters quickly and surface patterns across searches to support continuous process improvement
• Maintain clean, accurate candidate and requisition data in Workday throughout the full hiring lifecycle
• AI Tooling & Process Development
• Actively use and help test Apollo’s internally built TA tools — including AI-assisted scheduling, feedback collection and screening agents — providing structured input to the HC Tech & Data team
• Contribute to prompt development, workflow documentation and quality assurance as new agentic capabilities roll out across the function
• Identify coordination friction points and bring ideas for automation and improvement to TA leadership on a regular basis

Qualifications & Experience

• 1-2+ years of experience in recruiting coordination, HR operations or a similar function
• Demonstrated, hands-on comfort with AI tools (Claude, ChatGPT, Copilot or similar) in a professional context — not just awareness, but regular use
• Strong written communication skills; a candidate's impression of Apollo is shaped by every message they receive
• Exceptional organizational instincts and the ability to manage competing priorities across multiple active searches without losing track of details
• Genuine curiosity about how agentic systems work and enthusiasm for being part of building them — you want to understand the “why” behind the tools, not just use them
• Comfort with ambiguity; we are actively building the infrastructure you will help operate and improve
• Experience with Workday or a comparable ATS a plus; a strong desire to learn quickly is required
• Prior experience in financial services or professional services recruiting
• Exposure to agentic tools, automation platforms or AI workflow tooling
• Familiarity with Workday Recruiting module

Pay Range

$85,000 - $100,000