Talent Acquisition Coordinator

About the role

The NiSource Talent Acquisition team identifies, attracts, and acquires talent to support the goals and objectives of the organization and develops sourcing strategies to continue to build pipelines for future needs of the business. The Talent Sourcing & Engagement Coordinator provides administrative support throughout the recruitment and onboarding process. As a Talent Acquisition team member, this person works closely with hiring managers, candidates, and newly hired employees in a fast-paced, high-volume environment and plays a key role in shaping the candidate’s impression of NiSource during the candidate and onboarding experience.

Responsibilities

• Pull reports for weekly orientation/onboarding meetings and ensure data integrity in Workday
• Provide support to team members, feedback on processes and procedures, and participate in various projects as assigned
• Act as the point of contact for orientation and onboarding, answering questions about pre-employment and onboarding processes to ensure prompt completion and a positive candidate experience
• Manage the new hire orientation and onboarding process, including sending welcome email communications and performing I-9 calls with new hires and leaders to ensure compliance
• Assist with facilitation of orientation and onboarding sessions and provide updates during weekly meetings
• Support the usage of external career websites, job boards, and social media recruitment efforts to maximize utilization, in addition to partnering with vendors and recruitment partners
• Work with the Talent Attraction team to help coordinate and execute recruiting events specific to networking and sourcing, including securing meeting space, catering needs, equipment, travel arrangements, and room layout
• Arrange travel, transportation, and accommodation for candidates
• Maintain consistent communication with Talent Acquisition leadership and their teams
• Identify, recommend, and assist in the implementation of Talent Acquisition process improvements
• Improve recruiting activities, recordkeeping, and budgeting through the use of available technology and process improvements
• Maintain accurate expense records associated with sourcing
• Perform other duties as assigned

Requirements

• Equivalent experience will be considered in lieu of a degree
• Demonstrated ability to handle multiple priorities and support multiple people/programs simultaneously
• Detail oriented and comfortable with a high volume of work
• Knowledge of I-9 requirements and various types of employment authorization in the United States
• Exceptional organizational skills and attention to detail
• Ability to exercise independent judgment to make timely decisions and prioritize projects/responsibilities
• Strong technical skills in tools such as Microsoft Office products (Teams, Outlook, etc.)
• Excellent oral and written communication skills
• Continuous improvement skills to create solutions to recruiting process problems with the ATS or other areas, work with the HR community to evaluate solution options, track changes as they are implemented, and communicate final improvement solutions
• Must be legally authorized to work in the United States and must not require employer sponsorship now or in the future

Preferred Qualifications

• Associate’s degree in Human Resources, Business Administration, Hospitality (event planning/coordination), or other relevant field
• 2+ years of experience with an ATS (Workday preferred)

Physical Demands

As a public utility, NiSource provides essential services to customers 24/7. Emergency needs can arise at various times throughout the year, including during storm season. Employees may be required to support emergency response efforts, which could include working outside normal hours or assisting with tasks outside of typical responsibilities.