Talent Acquisition Administrator

Barnhart Crane & Rigging · Memphis, TN · 1 wk ago

Human ResourcesFull-time

About the role

Position Summary: The Talent Acquisition Administrator plays a critical role in supporting the recruiting function by managing offer processes, coordinating pre-employment activities, and ensuring a seamless candidate experience. This position partners closely with the Talent Acquisition team, hiring managers, and external vendors to provide administrative, logistical, and compliance support across the hiring lifecycle. This is an ideal opportunity for someone who is highly organized, detail-oriented, and thrives in a fast-paced, team-driven environment. Location: Candidates must currently reside in the greater Memphis, TN area to be considered, as this is a fully onsite, in-office role. Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. Barnhart has a nationwide reputation for solving problems, specializing in lifting, heavy-rigging, and heavy transport of major components used in American industry. Barnhart has built teams that form one of the industry’s strongest networks of talent and resources with over 60 branch locations across the U.S. working together to serve customers, offering constant opportunity for career growth and professional development. Barnhart has a strong team culture – the “One TEAM.” We are looking for smart, hard-working people who strive for excellence and appreciate collaboration, valuing Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

Responsibilities

Offer Letter Management: Draft, proofread, and distribute offer letters as per request by hiring managers in a timely and accurate manner, ensuring compliance with internal policies and relevant labor regulations
Pre-Employment Testing Coordination: Schedule and track fit-for-duty exams, working closely with candidates and third-party vendors
Invoice Processing: Process invoices for recruitment vendors and services; with accuracy and timeliness.
Event and Career Fair Support: Assist in the booking and coordination of hiring events, job fairs, or campus recruiting activities including logistics and SWAG preparation, and ensuring clear communication with hiring teams to align on goals and candidate engagement strategies.
Candidate Travel Management: Coordinate and manage candidate travel arrangements, including booking transportation, flights, and accommodations as needed.
Expense Reimbursements: Handle candidate expense reimbursements and ensure all submissions are documented and processed in compliance with policy.
Compliance & Record Keeping: Ensure proper documentation and retention of candidate records, offer letters, and testing results in alignment with company policy and compliance standards.
Staffing Data & Reporting Support: Prepare various staffing reports including metrics related to employee turnover, tenure, and other workforce analytics.
Exit Interview Coordination: Coordinate and conduct exit interviews for long-tenured employees, capturing insights on role history, organizational knowledge, and opportunities for improvement. Summarize and share findings with the Talent Acquisition Director to support workforce planning and knowledge retention.
Survey Administration & Reporting: Administer recruitment-related surveys; collect, review, and analyze responses to identify trends and areas for improvement, and compile findings into actionable reports for the Talent Acquisition Director.
Other Duties as Assigned: Perform additional tasks, responsibilities and special projects as required to support the Talent Acquisition team and contribute to the overall success of recruitment efforts.

Requirements

Experience: 2+ years in a data entry, recruitment, HR, or administrative support role; experience with applicant tracking systems and HRIS platforms preferred
Experience generating reports, surveys and tracking data, with the ability to analyze results and present insights
Previous experience in a construction or industrial industry considered an asset

Skills

Discretion and confidentiality with sensitive information is mandatory
Strong attention to detail and organizational skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Ability to manage multiple priorities in a fast-paced work environment

Benefits