Talent Acquisition Administrator

About the role

As a Talent Acquisition Administrator at Pine Rest, you’ll be part of a tight-knit team that believes in the healing power of your expertise and compassion. The Talent Acquisition Administrator responsibilities include sourcing candidates through various channels, pre-screening for experience and necessary qualifications, scheduling interviews, assisting recruiters with candidate inquiries and communication. Ultimately, you will create strong pipelines for Pine Rest’s current and future hiring needs—specific to clinical and direct care roles. The TA Administrator is dedicated to excellent customer service, enthusiastic about the care we offer, and fosters a sense of belonging and empowerment in a diverse workplace.

Responsibilities

• Provide administrative support to the TA Manager and recruitment team, including but not limited to assisting with pre-boarding and onboarding activities
• Responsible for timely and accurate completion of all duties related to interview schedules, as well as coordination of other process-related actions
• Communicate effectively with a strong focus on customer service with hiring managers across all levels of the organization
• Perform initial contact with potential candidates by telephone and perform initial screen, evaluating if they meet the position requirements
• Support the employee talent acquisition process from advertising, sourcing, interviewing, screening, selection, and hiring of applicants
• Work closely with marketing vendor(s) to manage all print, online, and social media marketing/advertising
• Own all job postings (including adherence to formal approval process) through the Applicant Tracking System (ATS)
• Assist all department managers, directors, and executive team members in arranging and preparing for interviews, candidate evaluation, and scheduling travel for candidates
• Responsible for coordinating references and all requirements of the candidate prior to offer acceptance
• Maintain data integrity in applicant tracking system, ensuring highest standards of accuracy and compliance
• Source passive candidates and search resume database for the most fit candidates
• Build talent networks with colleges and universities to find qualified active and passive candidates
• Utilize multi-channel approach and social media to recruit and brand Pine Rest as a preferred employer and great place to work
• Assist with diversity recruitment efforts
• Coordinate attendance and/or attend job fairs, conferences, etc., including preparation of recruitment materials

Requirements

• Bachelor’s Degree required
• 1 year of experience in human resources preferred
• Strong interpersonal communication/customer service skills
• Strong computer skills including: Word, Excel, and PowerPoint
• High degree of analytical ability, organizational skills, and ability to multitask

Benefits

• Medical, dental, vision, and life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full- and part-time employees
• Tuition assistance and loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members