TA Coordinator

About the role

The TA Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an excellent candidate experience for a large tech company. This role serves as an integral partner in managing recruiting processes, coordinating interviews, and building strong relationships with candidates and internal stakeholders. The position offers an opportunity to broaden recruiting operations experience and contribute to building a high-performing organization of talented individuals. This is a Contract position based out of Seattle, WA.

Responsibilities

• Update candidate records and job postings in applicant tracking and recruiting systems to ensure accurate and current information.
• Confirm new hires in the recruiting systems and support smooth transitions from candidate to employee.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare or distribute debrief materials for interview teams.
• Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency.
• Assist with the coordination and execution of additional recruiting activities and projects as needed.
• Partner effectively with internal and external stakeholders while representing the recruiting organization professionally to all candidates.

Requirements

• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Experience scheduling interviews and meetings in a professional environment.
• Experience coordinating multiple tasks and stakeholders simultaneously.
• Strong administrative skills, including organization and documentation.
• Effective written and verbal communication skills.
• Experience working with applicant tracking systems (ATS).
• High attention to detail and accuracy in data entry and scheduling.
• Customer service mindset with a focus on supporting candidates and hiring teams.

Qualifications

• Demonstrated superb customer focus and commitment to delivering a positive candidate experience.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent oral and written communication skills for interacting with candidates and internal stakeholders.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Proven ability to shift priorities and adapt to changing business needs on short notice.
• Experience coordinating across multiple teams or departments is a plus.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Pay

The pay range for this position is $24.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.