Systems Operations Specialist

About the Role

This position provides administrative support for the Systems Operations team, including managing TAB Reports, Start-Up Reports, and Warranty Documents.

Responsibilities

• Manage payroll entry by reviewing and checking for corrections, and tracking expenses and receipts.
• Collect the Dailies weekly from start-up techs for review by job number.
• Review, check, and submit timesheets via Rhumbix; submit any corrections to Payroll.
• Document warranty service calls and Start-Up/balance/warranty notes in 360/IFS.
• Generate, review, and file Start-Up and Air Balance reports and warranty letters.
• Finalize Start-Up and Air Balance reports and distribute them to appropriate Project Managers.
• Perform other tasks as assigned by Lead Admin and Regional Manager.

Requirements

• High School diploma or equivalent.
• Data entry experience; must be able to type 50 wpm with minimal mistakes.
• Great organizational and time management skills to handle multiple tasks in a high-pressure, fast-paced environment.
• Proficient in Microsoft Excel and Word, Gmail, Google Applications (Google Drive, Docs, Sheets), PDF Writer, Bluebeam, Smartsheet, and Box.
• Ability to multitask, prioritize, and complete work in a timely manner.
• Strong written and oral communication skills.
• Must be goal-oriented and a team player.

Preferred Qualifications

• Background in contracting or construction field.
• Experience in customer service and/or dispatch.

Skills

• Proactivity/Initiative: Recognizes what needs to be done and accomplishes it with minimal supervision.
• Perseverance: Shows determination to achieve difficult goals despite challenges.
• Motivation/Dedication: Commits to excellence in pursuing collective goals with personal humility.
• Technical Curiosity/Willingness to Learn: Seeks new knowledge and feedback; open to change.
• Insight: Gathers and interprets information to identify new possibilities.
• Engagement: Uses emotion and logic to communicate a persuasive vision and connect with people.
• People Skills: Approachable, gains trust, and understands diverse perspectives.
• Communication: Fosters open, honest, and respectful dialogue in a timely manner.
• Teamwork: Works effectively toward common goals by supporting and encouraging others.
• Big Picture Thinking: Contributes to organizational strategy and has a personal career vision.
• Problem-Solving: Identifies, analyzes, and solves problems to support objectives.
• Execution: Translates vision into action, removes barriers, and holds team members accountable.
• Professionalism: Challenges the status quo for improvement, accepts feedback, and leads ethically.

Schedule

• Non-exempt position, Monday through Friday.
• Work hours: 7:00 am to 4:00 pm (flexible start/end times) with a one-hour lunch break and two rest breaks.
• Eight hours per day required; occasional overtime may be necessary.
• Travel required 0-10% of the time to other office locations.

Physical Demands

• Must frequently lift and/or move up to 10 pounds and occasionally up to 30 pounds.
• Requires close vision and ability to adjust focus.
• Prolonged sitting; frequent reaching with hands and arms.
• Occasional standing, walking, stooping, kneeling, or crouching.

Pay

Competitive wages ranging from $26 to $29 per hour. Actual compensation is determined by factors such as skills, experience, certifications, education, and work location.

About Us

ACCO Engineered Systems is one of the largest mechanical contractors in the U.S., specializing in the design, installation, and maintenance of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Founded in 1934, ACCO has completed over 250,000 mechanical projects for clients like the California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium.

As a 100% employee-owned ESOP, ACCO combines the resources of a large company with a family-oriented culture. Many employees have worked at ACCO for 25+ years, reflecting a team of intelligent, dedicated, and customer-focused professionals.