Surgical Services Coordinator - BIDMC Orthopedics

Job Description

The Surgical Services Coordinator provides support for leadership positions and a division or department by leading and coordinating administrative work, projects, and staff. This role supports leadership by coordinating administrative initiatives, managing projects, and ensuring the smooth execution of departmental priorities.

This role requires strong organization, discretion, and the ability to balance multiple responsibilities while supporting staff and operational needs. The position follows a consistent daytime schedule of Monday–Thursday 8:00 AM–4:30 PM and Friday 7:30 AM–4:00 PM, promoting reliable coverage and workflow continuity across the department.

Essential Responsibilities

• Screens telephone calls and access for high-level position(s), deciding which individuals need face-to-face meetings, which can be referred to other managers, or, when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings, and travel arrangements.
• Oversees planning and preparation for committees.
• Distributes minutes, prepares agenda, materials, and committee work.
• Plans, coordinates, and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports, and documents for final approval by the manager.
• Compiles, analyzes, and summarizes data from multiple sources to create detailed, complex documents, reports, and high-level presentations.

Required Qualifications

• A high school diploma or GED required.
• An associate's degree preferred.
• 3-5 years of related work experience required.
• Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications. May produce complex documents, perform analysis, and maintain databases.

Competencies

• Decision Making: Ability to make decisions that are guided by precedents, policies, and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.
• Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge, and skills based on general precedents.
• Independence of Action: Ability to set goals and determine how to accomplish defined results with some guidelines. The manager/Director provides broad guidance and overall direction.

Physical Nature Of The Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, or pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.