Supervisory Program Analyst

About the Role

The position is organizationally aligned to the Education Service at the Edward Hines Jr. VA Hospital (Hines, IL), a complexity level 1a VHA facility. The primary purpose is to provide program analysis work in support of daily operations, including identifying and resolving a full range of administrative and personnel concerns affecting the Education Service.

Responsibilities

• Exercises supervisory personnel management responsibilities, including advising and counseling employees on policies, procedures, and directives.
• Selects or recommends candidates for vacancies, promotions, details, and reassignments based on skills, qualifications, and mission requirements.
• Develops, modifies, and interprets performance standards; provides feedback and holds employees accountable for work assignments.
• Appraises subordinate performance, recommends awards, and approves within-grade increases.
• Analyzes and evaluates program effectiveness in meeting established goals and objectives; prepares program status reports.
• Plans, develops, administers, and supervises policies, procedures, and programs to improve mission accomplishment.
• Coordinates preparation of recurring and nonrecurring reports for VA Headquarters, VISN12, quality improvement plans, JCAHO, CDR, CMR, financial/budget, ILL/copyright, service contracts, and yearly journal purchases.
• Serves as the service's Collateral Duty Safety Officer.
• Oversees suggestion, award, quality, and productivity programs.
• Plans, develops, and directs administrative and program activities related to budgeting, reference services, satellite broadcasts, interlibrary loans, circulation, journal maintenance, and Library and Medical Media program coordination.
• Performs program cost analyses, including life cycle cost analyses, cost-benefit evaluations, and economic evaluations of programs.
• Organizes and operates an accounting system tracking obligations, expenditures, salary costs, and fund adjustments.
• Prepares estimated obligations and spending reports for hospital management budget meetings.
• Conducts cost-effectiveness studies for operating or administrative programs.
• Performs other related duties as assigned.

Requirements

To qualify, applicants must meet all requirements by the closing date of this announcement (07/31/2026).

• Time-In-Grade Requirement: Current Federal employees must have held a GS grade for at least 52 weeks at the next lower grade (GS-9) within the past 52 weeks. An SF-50 demonstrating eligibility must be submitted.
• Specialized Experience: One year of specialized experience equivalent to at least GS-9, including:
  • Comprehensive knowledge of program management and administrative expertise.
  • Ability to interact effectively with healthcare professionals and managers.
  • High energy and creativity to manage unprecedented tasks.
  • Awareness of hospital patient care missions and administrative responsibilities.
  • Expertise in applying management principles, theories, and processes to studies, investigations, and assignments.
  • Ability to gather, analyze, and evaluate information on management processes and recommend actions.
  • Skill in analyzing program data and coordinating program plans.
  • Extensive knowledge of program management policies, concepts, and practices.
  • Knowledge of complex, interrelated activity missions, organization, and operations.
  • Skill in using management information systems, office automation, and computer applications.
• Education Substitution: A Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree (or LL.M., if related), may substitute for experience.
• Combination: A combination of specialized experience and graduate education beyond the second year may qualify applicants.

Preferred experience includes a minimum of 2 years as a Program Analyst, budget management, or prior experience as an Administrative Officer.

Skills

Competencies for this position include:

• Accountability
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Problem Solving
• Resilience

Experience refers to paid and unpaid work, including volunteer experience (e.g., Peace Corps, AmeriCorps). Part-time experience is credited based on hours worked.

Work Environment

• Office setting with normal safety regulations and precautions.
• Requires long periods of walking, standing, sitting, bending, lifting, pushing, and pulling.

Schedule

Full time, Monday–Friday, 8:00 AM–4:30 PM. Overlap tour of duty may be required based on department/facility needs.