Supervisor of Human Resources Recruitment

About the role

The Office of the District Attorney, Bronx County (“BXDA”) is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By “Pursuing Justice with Integrity,” the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.

Responsibilities

• Aid the Director of Recruitment in proposing and implementing creative, low-cost or no-cost strategies to recruit prospective candidates in light of budget constraints, including the effective use of advertising, job sites, career fairs, professional networks, and other online platforms to identify and attract qualified candidates.
• Assist the Director of Recruitment and leadership team in assessing staffing needs and coordinating recruitment and hiring activities to ensure positions are filled expeditiously and in accordance with established policies and procedures.
• Work closely with hiring managers to support the development and execution of recruitment plans based upon established workforce plans, staffing needs, and agency policies.
• Supervise, train, and provide guidance to recruitment staff under the direction of the Director of Recruitment.
• Set and monitor work priorities, productivity, and performance; assess the effectiveness of unit procedures and processes; and recommend and assist with implementing improvements.
• Ensure that recruitment staff respond to candidate inquiries in a timely, professional, courteous, and consistent manner and provide appropriate follow-up throughout the recruitment process.
• Aid the Director of Recruitment in preparing comprehensive management reports regarding the status of recruitment actions under the unit's purview, including the utilization of civil service titles and the status of positions that have been filled or remain vacant.
• Aid in evaluating recruitment and hiring processes to support the Agency's objectives and goals related to diversity, equal employment opportunity, and other employment initiatives.
• Assist the Director of Recruitment in managing and facilitating human resources operations, including, but not limited to, the Agency's hiring process, personnel transactions, civil service administration, recruitment activities, title classification, employment processing, background investigations, and related personnel matters.
• Maintain oversight and assist with the processing of civil service transactions, including DP-72 and DP-189 forms, ensuring that documentation is accurate, complete, and submitted in a timely manner.
• Assist the Director of Recruitment with special projects and initiatives, as assigned, and represent the Recruitment Unit at unit-level and citywide meetings as needed.
• Oversee and maintain the unit's recruitment tracker/database, ensuring that recruitment activity, vacancies, candidate status, hiring actions, and related information are accurately and consistently documented and updated.
• Hold weekly or bi-weekly staffing meetings with division leaderships who have vacancies to provide updates.
• Provide the Director of Recruitment with regular updates and reports regarding recruitment activity, pending actions, staffing needs, and other matters tracked within the unit's recruitment database.

Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Qualifications

• In-depth knowledge of City personnel rules, regulations, and policies.
• Proficiency in citywide systems, including PMS, PRISE, NYCAPS, and CHRMS.
• Six years of professional experience, with a minimum of three years in staffing, recruiting and/or talent acquisition.
• Candidate should possess strong process improvement, analytical, project management, communication and interpersonal skills be familiar with spreadsheet, database, presentation, statistical, project management and word processing applications and able to multitask in a fast-paced work environment.
• Self-directed with proven ability to solve problems and develop relationships, along with the ability to thrive in a high volume, fast-paced environment.
• Must be flexible, diplomatic, extremely detail-oriented, and a team player, with the ability to work and produce in a fast-paced environment.
• Excellent customer service, organizational, critical thinking skills.
• Proficient with Microsoft Office Suite (Excel, Word, and PowerPoint).
• Capable of overseeing and managing the recruitment unit in the absence of the Director of Recruitment.
• Must demonstrate strong competency, reliability, sound judgment, and leadership skills necessary to oversee and manage Recruitment Unit operations, as needed, and assume responsibility for the unit in the absence of the Director of Recruitment.
• Must maintain a positive outlook, professional demeanor, and strong work ethic, while fostering a collaborative and supportive work environment.
• Must demonstrate excellent interpersonal and communication skills and the ability to establish and maintain positive working relationships with external partners, stakeholders, candidates, agency leadership, hiring managers, and internal staff.
• Must respond to emails, inquiries, and requests in a timely, professional, and courteous manner, ensuring appropriate follow-up and effective communication.
• Must be organized, dependable, and able to effectively prioritize and manage multiple assignments, deadlines, and competing recruitment priorities.
• Must demonstrate the ability to work independently while keeping the Director of Recruitment informed of significant issues, developments, and matters requiring attention.
• Must exercise discretion, professionalism, and sound judgment when handling sensitive personnel, recruitment, and candidate-related matters.

Skills

• In-depth knowledge of City personnel rules, regulations, and policies.
• Proficiency in citywide systems, including PMS, PRISE, NYCAPS, and CHRMS.
• Six years of professional experience, with a minimum of three years in staffing, recruiting and/or talent acquisition.
• Strong process improvement, analytical, project management, communication and interpersonal skills.
• Familiarity with spreadsheet, database, presentation, statistical, project management and word processing applications.
• Ability to multitask in a fast-paced work environment.
• Self-directed with proven ability to solve problems and develop relationships.
• Flexibility, diplomacy, detail-oriented, and teamwork skills.
• Excellent customer service, organizational, critical thinking skills.
• Proficiency with Microsoft Office Suite (Excel, Word, and PowerPoint).
• Ability to oversee and manage the recruitment unit in the absence of the Director of Recruitment.
• Strong competency, reliability, sound judgment, and leadership skills.
• Positive outlook, professional demeanor, and strong work ethic.
• Excellent interpersonal and communication skills.
• Timely, professional, and courteous response to emails, inquiries, and requests.
• Organized, dependable, and ability to prioritize and manage multiple assignments.
• Ability to work independently while keeping the Director of Recruitment informed.
• Discretion, professionalism, and sound judgment when handling sensitive matters.

Benefits

Salary range: $110,000.00 – $110,000.00

Pay

$110,000.00 – $110,000.00

Schedule

N/A