Supervising Legal Clerk II - SR-20

Duties Summary

Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office. Participates in providing a variety of complex legal clerical and secretarial services to attorneys. Supervises the establishment and maintenance of files and records. Sets up procedures to control incoming and outgoing materials and pending and completed work. Revise work procedures and set up operational policies for greater efficiency. Ensures attorneys attend court hearings, trials, and meetings. Determines priorities and assigns and reviews the work of subordinates. Screens calls and visitors, provides information, makes appointments for attorneys. Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports. Orients new members of legal staff as to division organization, functions, and procedures. Trains new clerical employees. Advises subordinates in work procedures and clarifies office policies. Recommends personnel actions; resolves grievances. Compiles budget estimates for the division and supervises maintenance of inventory of supplies. Assists in the internal management of the legal office as required. May take and transcribe dictation. Performs other related duties as assigned.

Minimum Qualification Requirements

• Training and Experience: A Combination Of Education And Experience Substantially Equivalent To graduation from high school, and six (6) years of progressively responsible legal clerical work experience, of which two (2) years shall have been in a supervisory capacity, and possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position.
• Substitution Of Education For Required Legal Clerical Experience: Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience; an Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).

Knowledge and Abilities

• Principles and practices of supervision;
• Commonly used legal terms, practices, procedures, and forms;
• Types of court actions and methods of court procedure;
• Law office practices and procedures.

• Plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities;
• Locate and abstract data from legal files and records;
• Process and maintain legal records and documents;
• Prepare reports;
• Deal effectively with employees and the public;
• Type at a rate of 40 net words per minute;
• Take dictation at a rate of 80 words per minute and transcribe notes accurately.

Physical Requirements

• Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Benefits of County Employment

• Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
• Credit Union Membership: Other benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining.