Supervising Legal Clerk

Examples of Duties

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
• Prepares monthly work schedules for staff; handles personnel problems or complaints, and trains and evaluates assigned personnel.
• Affords assistance to staff with resolving problems concerning legal document preparation and processing.
• Prioritizes work assignments.
• Orders supplies and maintains office records.
• Might prepare the more intricate and complex legal court reports and other legal documents.
• Collects and assembles data and supporting materials for a variety of reports.
• Reviews client files and legal documents for any inconsistencies regarding the type of report required.
• Develops policies and procedures and conducts quality control reviews to ensure compliance.
• Might prepare court calendars.
• Prepares, reviews, and maintains templates including legal reports, documents, findings, and orders.
• Gives out information over the counter, on the telephone, or by letter.
• Gathers and analyzes data and prepares monthly and annual statistical reports.

Minimum Qualifications

• Experience: Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.
• Or Two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.

Essential Functions

• Operate a personal computer and other modern office equipment.
• Resolve conflicts and respond appropriately to complaints.
• Complete multiple priority projects with conflicting deadlines and under stressful conditions.
• Communicate effectively with others in person and over the telephone.
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
• Ensure consistency and accuracy in legal reports and documents.
• Perform difficult and complex assignments with speed and accuracy and meet deadlines.
• Perform job duties under stressful conditions and respond appropriately to situations.
• Develop and implement operational goals, objectives, work rules, policies, procedures, and work standards.
• Prepare, maintain, and review legal documents, records, and reports.
• Establish and maintain effective working relationships.
• Maintain confidential information in accordance with legal standards and/or County regulations.
• Train, evaluate and supervise staff.

Knowledge Required

• Legal court procedure documents and terminology, including proper format for legal documents.
• Correct English usage, spelling, grammar, punctuation and sentence structure.
• Modern office procedures as well as department specific methods, procedures, policies, and regulations.
• Principles and techniques of supervision and training.
• Court filing procedures, electronic and in-person.
• California Law Enforcement Technology Telecommunications System (CLETS).

Ability Required

• To operate a personal computer and other modern office equipment.
• To perform difficult and complex legal clerical work.
• To spell correctly, including legal terminology.
• To recognize and correct grammatical, punctuation and sentence structure errors.
• To make mathematical calculations.
• To establish and maintain cooperative working relationships with those contacted in the course of work.
• To train, supervise, coordinate, and evaluate the work of legal clerical staff.
• To establish priorities and coordinate material to meet court deadlines.