Subcontractor Accounts Payable Specialist

About the role

The Subcontractor Accounts Payable Specialist will play a key role in managing complex and high-volume transactions within the accounts payable process. This position is responsible for verifying, processing, and reconciling invoices, ensuring compliance with subcontracts, and working closely with project managers and subcontractors.

Responsibilities

• Process and manage a high volume of invoices with a focus on accuracy and efficiency to ensure timely payments to subcontractors.
• Perform three-way matching (schedule of values, invoice, and ERP) to ensure proper approval and coding.
• Investigate and resolve discrepancies between invoices and subcontracts, escalating unresolved issues to the Manager and/or Project Manager.
• Process change order requests.
• Prepare retention packages once we receive final payment from owners.
• Build and maintain strong relationships with subcontractors, ensuring timely and professional communication.
• Maintain detailed records of all transactions and document approvals in the ERP system.
• Support month-end close activities related to subcontractor accounts payable, ensuring deadlines are met.
• Collaborate closely with Project Managers, subcontractors, and the accounting team to address any missing or inaccurate information.

Requirements

• Proficiency in ERP systems, Microsoft Office (Excel, Outlook, Word), and accounting software.
• Strong attention to detail and accuracy in invoice processing.
• Excellent problem-solving skills and the ability to work independently.
• Effective written and verbal communication skills.
• Strong customer service orientation with a professional demeanor.
• Ability to multitask and prioritize in a deadline-driven environment.

Qualifications

• Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance is a plus.
• Experience: Minimum of 3 years of accounts payable experience, preferably in construction or a high-volume AP environment. Experience with construction accounts payable or job-costing is highly preferred.

Skills

• Proficiency in ERP systems, Microsoft Office (Excel, Outlook, Word), and accounting software.
• Strong attention to detail and accuracy in invoice processing.
• Excellent problem-solving skills and the ability to work independently.
• Effective written and verbal communication skills.
• Strong customer service orientation with a professional demeanor.
• Ability to multitask and prioritize in a deadline-driven environment.

Benefits

• Six paid holidays
• Health insurance
• 401(k) with a discretionary match
• $10,000 company-paid life insurance
• Voluntary dental, vision, life, and supplemental insurance
• Exclusive savings at Boot Barn, on gym memberships, free Denver Zoo tickets, airfare, movie tickets, laptops, and more
• Free Employee Assistance Program with mental health, financial, legal, and family support

Pay

Starting at $28.00 per hour; Based on Experience

Schedule

Full-time

Department

Accounting

Role

Subcontractor Specialist

Locations

• Headquarters- Castle Rock, CO

Physical Requirements and Environmental Conditions

Please review the section below that applies to the role you are applying for:

• Office Roles: For office/headquarters-based positions.
• Shop & Field Roles: For shop/field-based positions.

Office Roles

• Prolonged periods of sitting at a desk
• Must be able to lift and carry up to 50 pounds
• Climates-controlled office environment with varying temperatures
• Occasional travel to jobsites with exposure to fluctuating weather conditions

Shop & Field Roles

• Work performed primarily outdoors in varying weather conditions, ranging from freezing temperatures to heat above 90°F, in both wet and dry conditions
• Work may be performed in confined spaces
• Exposure to odors, gases, dust, and dirt
• Noise levels ranging from moderate to loud
• Frequent lifting and carrying of 10-60 pounds; occasional lifting up to 100 pounds
• Frequent overhead reaching and lifting
• Majority of time spent standing, crawling, climbing, bending, twisting, pushing, pulling, and reaching
• Manual labor, including hand digging as needed
• Some Saturday work is required; Sundays are rarely needed

How to Apply

Please visit our careers page at https://careers.heicivil.com/. The acceptance of applications is ongoing. We only accept online applications. For questions, please contact our Human Resources department at COhr@heicivil.com.