Accounts Payable Specialist
About the role
At Avets, our mission is to provide state-of-the-art veterinary medicine with compassion for pets and the people who love them. Our new 19,000-square-foot specialty and emergency hospital offers the opportunity to work alongside experienced emergency and specialty teams in a collaborative, fast-paced environment. We are committed to helping our team grow by pairing every new hire with a dedicated mentor and providing opportunities to expand their skills while delivering exceptional patient care.
Responsibilities
- Process invoices, complete GL coding, and ensure timely payments in accordance with company policies.
- Obtain approvals, maintain vendor records (including W-9s), and resolve payment discrepancies or inquiries.
- Reconcile vendor accounts and monthly statements; research and resolve outstanding issues.
- Prepare refunds, payroll deductions, weekly cash drops, and support end-of-month finance processes.
- Maintain organized financial files, compliance documentation, and CareCredit reporting.
- Run daily AR reporting and resolve unpaid balances, unapplied payments, credits, and discrepancies.
- Process payments, mailed checks, employee pet billing accounts, and third-party payments (CareCredit, Trupanion, Scratch Pay, insurance, etc.).
- Serve as a key contact for Trupanion-related workflows and process improvements.
- Support month-end close, audits, reconciliations, and financial reporting activities.
- Maintain taxable income tracking, vendor audit documentation, and supporting financial records.
- Ensure finance documentation is accurate, organized, and audit-ready.
- Train new Client Care Coordinators on financial workflows and processes.
- Prepare employee financial statements, manage employee account follow-up, and apply pet discounts in compliance with policy.
Requirements
- High school diploma or equivalent required; associate’s degree in accounting, Finance, or related field preferred.
- Minimum of 2 years of accounts payable, accounts receivable, or general accounting experience.
- Experience with accounting or ERP systems (e.g., Dayforce, CareCredit, Trupanion portals, or similar).
- Proficiency in Microsoft Excel and basic financial reporting.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities
- Excellent communication and customer service skills
Qualifications
- High school diploma or equivalent required; associate’s degree in accounting, Finance, or related field preferred.
- Minimum of 2 years of accounts payable, accounts receivable, or general accounting experience.
- Experience with accounting or ERP systems (e.g., Dayforce, CareCredit, Trupanion portals, or similar).
- Proficiency in Microsoft Excel and basic financial reporting.
- Strong attention to detail, organizational skills, and ability to manage multiple priorities
- Excellent communication and customer service skills
Benefits
- 401(k) with employer matching
- Employee Pet Discount
- Employee Assistance Program
- Employee Referral Program
- Breakroom stocked with snacks!
Pay
$22/hr + Depending On Experience
Schedule
- Approximately 16-20 hours per week
- 4 five hour days per week, with a start time between 8am-12pm as approved
Location
2674 Monroeville Blvd
Monroeville, PA 15146
Contact Information
We are conveniently located within approximately a 30-minute commute of:
- Pittsburgh
- Murrysville
- Penn Hills
- Plum
- North Huntingdon
- Irwin
- North Versailles
- Trafford
- Oakmont
- Verona
- Forest Hills
- Churchill
- Wilkins Township
- Turtle Creek
- Mckeesport
- West Mifflin
- Export
- Delmont
About Ethos Veterinary Health
Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.
About the Company
Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process.
Equal Opportunity Employer
Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.