Accounts Payable Specialist

Responsibilities

• Develop a comprehensive understanding of the Accounts Payable workflow, including invoice processing through AP processing software, data entry, and general ledger coding.
• Receive, review, and process invoices and electronic billings through AP processing software platform for proper routing and approval.
• Monitor invoice approval workflows within AP processing software and follow up on outstanding approvals as needed.
• Process wire payments while ensuring compliance with company policies, banking procedures, and approval requirements.
• Cooky mail, sort and distribute daily department mail.
• Batch process invoices and expense reports, including allocating cross divisional and project-related costs.
• Research and resolve accounts payable discrepancies, including previous balances, payment status inquiries, wire payment issues, and invoice exceptions within AP processing software.
• Issue payments via check, ACH, Paymode-X utilizing multiple bank accounts and check formats for all assigned internal business partners and divisions.
• Support and collaborate with project management in companywide projects and initiatives.
• Respond to internal and external inquiries in an effective, efficient and professional manner.
• Provide exceptional customer service and support to internal business partners and divisions as well as external vendors.
• Prepare and mail annual 1099 tax statements.
• Learn the vendor setup requirements in the Accounting System and validate vendor account instructions provided.

Requirements

• Time management skills, prioritizing queries and maintaining timely deliverables.
• Strong organizational skills and adaptability.
• Problem solver with ability to navigate challenges.
• Confident and effective communicator with interpersonal skills.
• Self-motivated, team player with energy and a curiosity to learn.
• Understanding of vendor management, W-9 tax status, 1099 reporting requirements.
• Must possess knowledge of basic accounting principles.
• Proficiency in Microsoft Office, specifically Excel, Outlook and Word.

Qualifications

• Bachelor’s degree in Accounting, Business or related preferred but not required.
• Minimum 3+ years of experience in an AP role preferred.
• Accounting software experience (i.e. Oracle/JDEdwards) preferred but not required.