Studio Administrator

Description

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join their dynamic team. In this role, you will support government project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals. This role requires an organized and detail-oriented individual with an understanding of the A/E industry, and the ability to manage multiple tasks simultaneously.

Key Responsibilities

• Assists Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed.
• Maintains and monitors project schedules, milestone commitments, and delegated budget tracking.
• Affords assistance to the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs.
• Serves as a day-to-day administrative contact for clients and government partners to ensure clear communication and responsiveness.
• Compiles, formats, and organizes project documentation for internal use and client delivery.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication skills; responsive, professional, and decisive.
• Strong judgment, attention to detail, and emotional intelligence.
• Ability to handle sensitive project and client information with discretion and professionalism.
• Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Adobe InDesign and/or Illustrator is preferred.
• Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
• Ability to work within project management and document control systems commonly used in A/E and federal project environments.