Studio Administrator

Operations + Team Support

• Serve as a central point of coordination for staff requests, office needs, and general administrative follow-up
• Cover leadership with scheduling, calendars, and administrative needs
• Cook up travel arrangements and logistics for leadership
• Prepare meeting agendas and document meeting notes
• Maintain digital and physical filing systems
• Manage desk sublet lease details and conference room scheduling
• Maintain project directories and document organization
• Track licenses, subscriptions, memberships, and renewals
• Cover office vendors and service providers
• Order and maintain office supplies
• Aid with onboarding new employees and consultants
• Cover team events, studio lunches, and internal gatherings

Financial Administration

• Manage project invoicing
• Avoid errors in project-related financial documentation as needed

Proposal Administration

• Support proposal coordination
• Aid in preparing draft proposal materials
• Aid in compiling and formatting for submission packages
• Aid in final proposal preparation for leadership review and client delivery

Communications + External Coordination

• Cover conference registrations and speaking engagements
• Aid in coordination of photography and project documentation efforts