Strategic Project Manager, Office of the Provost

Position Purpose

The Strategic Project Manager provides senior-level programmatic leadership and direct support to the Provost’s leadership team and key strategic partners. The role advances cross-organizational initiatives that drive new academic and operational priorities, ensuring effective coordination and execution across the University.

Qualifications

• Understanding of higher education and academic administration.
• Familiarity with Santa Clara University organizational structure, particularly campus offices that interact with the Provost’s Office.
• Familiarity with budget planning, accreditation processes, curriculum development, and collaborative governance.
• Familiarity with large operational or healthcare systems, or similar complex multi-site organizations.
• Understanding of the values and ideals of Jesuit education.

Skills

• Establishing and maintaining cooperative working relationships within the Office of the Provost; with all levels of students, faculty, administrators, staff; and with external parties.
• Skill in handling multiple tasks simultaneously, ensuring follow through, prioritizing on-going tasks and projects, and being flexible and responsive to unexpected shifts in workflow.
• Superior organizational, planning, and prioritization skills.
• Skill in drafting business correspondence, minutes, and briefings.
• Skill in gathering information for briefings that may include compiling materials from various sources and fact-finding.
• Critical thinking and problem-solving skills.
• Exceptional interpersonal, oral, and written communication skills.
• Demonstrated record of sound judgment.
• Strong customer service and diplomacy skills.
• Advanced level computer skills using the Microsoft Office Suite and Google Workplace Applications.
• Experience with Workday and web publishing tools such as Terminal 4, is preferred.
• Proficiency with AI-assisted productivity tools (e.g., generating meeting minutes, drafting summaries, preparing correspondence, managing information, and optimizing workflows using secure, approved AI tools).

Experience

• Bachelor's Degree and eight years of related experience is required, or a Master’s Degree and six years of related experience.