Strategic Operations Associate

Job Summary

Provides comprehensive and executive-level administrative support to OEC’s Senior Vice President of Collision. Assists in the development and execution of strategic plans, often involving research and analysis. Supports the operations of multiple collision business units including organization and action planning related to budget, staffing and preparation and completion of executive deliverables.

Key Responsibilities

• Provides the highest level of support to the Senior Vice President of our Collision SBU; anticipates leadership needs and gathers appropriate resources to support and address current business priorities; facilitates communication between the senior leadership team and other teams, departments, and external stakeholders.
• Manages multiple projects or tasks with competing priorities and deadlines independently and/or in collaboration with multiple team members or external partners; develops and maintains procedures to ensure senior leadership team is prepared to meet upcoming deadlines.
• Creates agendas, reports, presentations, and other documents for meetings and events.
• Tracks department expenses, staffing levels to ensure alignment with budgets and capacity requirements. Helps with forecasting and action plans related to revenue and expense reporting insights.
• Plans, schedules and facilitates details for meetings, seminars, and events, both internally and offsite.
• Manages a high volume of domestic and foreign travel arrangements, including applying for visas where required, preparing country information, booking flights, and making reservations. Modifies arrangements as needed, and ensures updated details are quickly distributed to travelers.
• Prepares expense reports (which may include currency conversion), reconciles corporate credit card statements, and prepares various forms such as purchase requisitions and check requests to expedite processing and payment.
• Aids the Senior Vice President with follow-up and tracking of major deliverables. Prepares routine and advanced correspondence including letters, memoranda, and reports (including professional visuals such as graphs, charts and infographics) and distributes to elicit desired call to action and responses.
• Anticipates the needs of the Senior Vice President and prepares all resources accordingly. Manages internal and external contacts proactively; responds to incoming requests as the Executive Office point of contact, providing answers according to Company policies and protocols, or directing inquiries to the appropriate business unit to expedite customer satisfaction.

Education

An associate degree from an accredited college or university is required, with a focus in Business or related discipline. In the absence of a degree, equivalent work experience directly related to the key responsibilities of the role will be considered as a substitute for the degree.

Experience

• At least 3 years working in a similar strategic executive assistant role providing support to senior leaders in a large organization.
• 2+ years in project management or business operations in a software company highly preferred.

Special Position Requirements

Must be available to work outside of normal business hours as needed, to accommodate special requests or to facilitate meetings/events that occur across global time zones/countries.

How We Work

We value collaboration, ownership, and pragmatic problem-solving. We prioritize shared success over individual wins. We encourage employees to contribute ideas, challenge assumptions, and continuously improve how we build software. We believe in modern practices, fast feedback loops, and creating great customer experiences.

What We Offer

• Full benefits starting Day 1: Medical, Dental, and Vision
• 401(k) with company matching up to 4%
• Unlimited Paid Flex Time Off plus 10 company-paid annual holidays
• Company-issued laptop
• Monthly communication stipend
• One-time home office equipment stipend upon hire
• Professional development programs
• Tuition assistance available after 1 year of service
• Employee resource groups and exclusive employee discounts

OEConnection

We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development. We are subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific individual. This information will be maintained separately from your application for employment.