Strategic Engagement Lead

Key Responsibilities

• Serve as the lead coordinator for strategic engagement planning activities supporting the federal client's senior leadership and the Office of External Affairs.
• Monitor shared email inboxes and SharePoint-based task management systems for Executive Affairs (EA) taskings, meeting requests, speaking invitations, and other engagement requests.
• Log, track, research, prioritize, deconflict, assign, and coordinate engagement requests to ensure timely responses and completion.
• Research prospective conferences, meetings, industry events, and stakeholder engagements to assess strategic value and alignment with the federal client's priorities.
• Develop executive briefing materials, including:
• Briefing memoranda
• Read-ahead packages
• Background materials
• Event summaries
• Talking points
• Biographical information
• Audience analyses
• Prepare comprehensive briefing books and preparatory materials for the federal client's leadership supporting strategic engagements.
• Lead planning initiatives for major conferences, keynote addresses, industry forums, interagency events, and other high-visibility speaking engagements.
• Cook up with Executive Secretariat (ExecSec), program offices, communications teams, legal counsel, policy offices, and other stakeholders to ensure all engagement materials receive appropriate reviews and approvals.
• Facilitate cross-agency collaboration to integrate the Director’s vision, strategic messaging, and organizational priorities into engagement planning and execution.
• Manage the preparation, review, and submission of Speaking Request Forms and supporting documentation.
• Support the management and continuous improvement of speakers bureau operations, including scheduling, documentation, tracking, and reporting.
• Perform quality assurance reviews of briefing materials, correspondence, presentations, and other executive products to ensure consistency, accuracy, formatting, grammar, and adherence to agency standards.
• Cook up task management workflows to ensure engagement materials are properly routed, reviewed, archived, and maintained in accordance with records management requirements.
• Maintain calendars, tracking systems, engagement databases, and reporting tools supporting leadership engagement activities.
• Develop reports and metrics on engagement activities, speaking requests, response times, and workflow performance.
• Recommend process improvements to enhance efficiency, coordination, and quality across strategic engagement planning operations.

Qualifications

• Currently holds, or is able to obtain, a Department of Homeland Security (DHS) Fitness Determination.
• Bachelor’s degree (BS/BA) in Marketing, Public Relations, Communications, Event Management, Business Administration, or a related field.
• Minimum of five (5) years of demonstrated professional experience supporting conference planning, executive events, strategic engagements, or public affairs activities.
• Demonstrated experience coordinating executive-level meetings, conferences, public speaking engagements, or stakeholder events.
• Experience preparing executive briefing materials, read-ahead packages, talking points, and background memoranda.
• Experience coordinating complex task management workflows involving multiple stakeholders and approval authorities.
• Excellent written and verbal communication skills with exceptional proofreading and editing abilities.
• Strong organizational skills with the ability to manage multiple concurrent projects and rapidly changing priorities.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Outlook, SharePoint, and task management systems.
• Demonstrated ability to work effectively with senior executives, government officials, and cross-functional teams.

Prior to Employment

• This position is onsite at the client's office located in Arlington, VA.
• The employment type is Full-time.
• The job is contingent upon contract award.

Benefits

• We offer a work environment that encourages personal and professional growth and a generous benefits package.
• Health Ins with HRA plan
• Dental Ins
• Vision Ins
• Short-Term Disability Ins
• Term Life and AD&D Ins
• Voluntary Critical Illness, Accident, Hospital, and Pet Insurance
• Holidays (12)
• Vacation Leave
• Sick Leave
• Personal Days
• Volunteer Time Off
• Bereavement Leave
• Parental Leave
• 401(k)
• Profit Sharing
• FSA and DCA plans
• Remote Work Reimbursement
• In-person & Virtual Team Building & Training

Pay Range

• 82,000 - 118,000 USD per year (Arlington)