State Reporting Administrative Assistant I - Minnesota Connections Academy

Position Summary And Responsibilities

• Maintain accurate student records in the Student Information System (SIS) Qmlativ.
• Reconcile data between the learning management system, Pearson Online Classroom, and Student Information System (SIS) Qmlativ.
• Perform audits to identify and resolve data discrepancies.
• Cook with the Enrollment, Attendance, Special Education, Counseling, and Leadership teams to gather and verify student information.
• Monitor student enrollment, withdrawal, attendance, demographic, residency, and course information to ensure compliance with state reporting requirements.
• Communicate with other school district MARSS Coordinators and school staff regarding student data and discrepancies.
• Track special programs such as English Learners (EL), PSEO, 504 and MKV, and input information accurately into the SIS.
• Support the Minnesota Transitions Charter School District MARSS Coordinator with annual MARSS reporting and other state-mandated data collections.
• Track reporting deadlines and ensure timely submission of required data.
• Maintain confidentiality of student records in accordance with FERPA and school policies.
• Provides administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
• Answers incoming front desk phone calls during periods when the Receptionist is unavailable.
• Provides training and ongoing support for new staff members.
• Aids the Administrative Assistant team with special projects and initiatives.

Requirements

• High school diploma or GED equivalent.
• 1-2 years of similar administrative experience preferred.
• Proficiency with Microsoft Office tools, and web-based applications.
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
• Intermediate skill level in Microsoft Excel.
• Ability to multitask in a fast-paced environment.
• Good interpersonal skills and attention to detail.
• Excellent communication skills, both oral and written.
• Customer focused approach.
• High degree of flexibility.
• Ability to maintain privacy and confidentiality (FERPA).

Benefits

Please note 2-step authentication is required to set-up to login to all systems if given a job offer. Note: The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $17.00 per hour. Benefits available to eligible employees can be seen at Prospective Employee Benefits Page.