Staffing Coordinator

About the role

The Staffing Coordinator ensures timely and appropriate staffing of the Nursing department to maintain proper and consistent patient care ratios. This position integrates company values into daily practice and supports an environment conducive to safety for patients, visitors, and staff.

Responsibilities

• Work with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.
• Maintain accurate and current staff attendance logs, reflecting proper employee status at all times.
• Coordinate securing nursing staff to fill planned absences, leaves, unplanned call-ins, and special needs during inclement weather or staffing emergencies, including coordination with staffing agencies.
• Assist Nursing management with timesheets and other staffing-related payroll needs, investigating discrepancies as required.
• Coordinate the PRN pool with Nursing management to ensure coverage needs are met at all times.
• Communicate attendance issues to the Director of Nursing (DON) and HR as needed.
• Work during inclement weather and other staffing emergencies when required.
• Assess risks for safety and implement appropriate precautions, complying with approved safety and Infection Prevention standards.
• Maintain regular attendance in keeping with the assigned work schedule.
• Complete required trainings as assigned.
• Perform other duties as assigned to support overall organizational effectiveness.

Requirements

• High School diploma or equivalent required.
• Two (2) years’ experience in a healthcare setting required.
• Scheduling experience in a medical environment preferred.

Skills

• Proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Knowledge of planning and scheduling techniques.
• Strong critical thinking skills.
• Typing and working math skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective organizational and time management skills.
• Strong written and verbal communication skills.

Physical Requirements

• A significant amount of sitting, often for prolonged periods of time.
• Lifting/exerting up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.