Staff Accountant/Accounts Payable

About the Role

The Accounts Payable Staff Accountant manages daily vendor payments, processes invoices, matches purchase orders, reconciles accounts, and assists with month-end financial closing using Sage Intacct. This hybrid role blends routine accounts payable tasks with broader general ledger accounting duties, ensuring accurate, timely processing of all company disbursements and supporting the accounting department with general ledger maintenance, expense reporting, and financial reporting.

About Us

Established in 1970, Serving Seniors helps San Diego County’s low-income seniors overcome poverty through whole-person, wraparound support including meals, housing, health and social services, and enrichment activities. Our flagship Gary & Mary West Senior Wellness Center in downtown San Diego operates 365 days a year, offering integrated care, health and social services, housing navigation, enrichment activities, and lifelong learning. Last fiscal year, we provided over 1.5 million meals and coordinated services to over 13,265 older adults.

• Mission: Helping seniors in poverty live healthy and fulfilling lives.
• Vision: All seniors, regardless of income, are able to thrive, engage in their communities, lead purposeful lives, and have a place they call home.

• Core Values:
  • Advocacy
  • Person-Centered
  • Integrity
  • Compassion & Empathy
  • Impact
  • Intentional Involvement

Serving Seniors has received the San Diego Union-Tribune’s Top Workplaces Award nine out of the ten years the awards program has taken place, most recently for six consecutive years (2019–2025).

Responsibilities

• Review, code, and match vendor invoices for accuracy and proper approvals; enter into Sage Intacct.
• Schedule and execute disbursements via ACH, wire transfer, credit card, or checks while tracking payment terms to avoid late fees.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding balances.
• Prepare AP accruals, prepaids, and general ledger journal entries during the month-end close cycle.
• Maintain vendor master files, track W-9/1099 data, and respond to vendor inquiries.
• Gather records and documentation for internal and external audits.
• Process daily deposits and apply incoming ACH payments to accounts receivable invoices.
• Use modern technology and systems to create efficiencies in AP and AR processes.
• Perform other duties as assigned.

Requirements

• Education: Bachelor’s degree in Accounting, Finance, or a related field. CPA or CPA candidate preferred.
• Experience: 3 to 5 years of accounts payable or staff accountant experience.
• Software Skills: Proficiency in MS Excel (VLOOKUPs, pivot tables) and Sage Intacct accounting software.
• Accounting Knowledge: Advanced understanding of accounting principles and GAAP compliance.
• Soft Skills: High attention to detail, strong communication skills, and effective time management. Ability to collaborate across teams and explain accounting information.
• Preferred Experience: Non-profit experience, grant accounting, Ramp business card program, or budgeting software (e.g., Vena).

Working Conditions

• Hybrid position with an office provided onsite.
• Regularly required to stand, walk, sit, use hands, reach, talk, and hear.
• Frequently required to reach with hands and arms.
• Occasionally required to climb, balance, stoop, kneel, crouch, or crawl.
• Must occasionally lift and move up to 20 pounds.
• Requires specific vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

• Comprehensive benefits package with 100% employer-paid medical and dental coverage (for eligible employees).
• Paid holidays and paid time off for all employees.
• Floating holiday for all employees.
• Up to a 3% match on 403(b) retirement plans for all employees.
• Stable company with over 50 years of experience and a positive workplace culture.

Pay

$70,000 – $72,000 salary, depending on experience.