Sr. Occupancy Planner

About the role

The Senior Occupancy Planner is responsible for delivering strategic and tactical space planning expertise to support effective management of supply, capacity, and demand across a client's real estate portfolio. This role plays a key part in optimizing space utilization by developing layout options, reorganization strategies, and occupancy solutions that align with evolving business needs.

Responsibilities

• Develop and maintain site-level occupancy plans, including headcount forecasts, seat supply projections, stacking plans, and scenario modeling.
• Lead strategic occupancy planning efforts, including migration plans, restacks, consolidations, and relocations.
• Analyze space utilization data through methods such as space walks and reporting tools to identify opportunities for efficiency and cost savings.
• Create conceptual and detailed layouts, stack plans, and floor plans using AutoCAD and other design tools.
• Cook up and manage weekly small/large group moves and monthly site-to-site relocations in partnership with Facilities, Project Management, and external vendors.
• Implement move plans in accordance with approved occupancy strategies and adjust plans as business needs evolve (e.g., mergers, acquisitions, reorganizations).
• Conduct site surveys, floor plan audits, and data collection to ensure space data accuracy and compliance with client standards.
• Maintain and update CAFM/IWMS systems (e.g., iOffice, TRIRIGA), including CAD floor plans and space allocation data.
• Facilitate neighborhood planning sessions, move meetings, and town halls to support change management and communication efforts.
• Provide space utilization analysis and reporting, including trends in hiring, terminations, vacancy, and forecast accuracy.
• Present findings and recommendations to clients and internal teams through operational reports and presentations.
• Collaborate with key stakeholders to align space planning with business objectives and operational requirements.
• Recommend process improvements and innovations to enhance service delivery, cost efficiency, and data integrity.
• Mentor junior planners and contribute to team development and knowledge sharing.
• Ensure adherence to client playbooks, policies, and space planning standards.

Requirements

• A typical way to obtain knowledge and abilities would be: Education Bachelor’s degree in Architecture, Interior Design, Facilities Management, Real Estate, Construction Management, or a related field; or 10+ years of relevant experience.
• Years of Relevant Experience Minimum of 5-7 years of experience in occupancy planning, space management, or corporate real estate.
• Licenses or Certifications No specific certifications required, but credentials in CAFM systems, AutoCAD, Corporate Real Estate, LEED, or Facilities Management (e.g., IFMA, CoreNet) are advantageous.
• Knowledge, Skills & Abilities Proficient in AutoCAD and CAFM/IWMS platforms (iOffice preferred; TRIRIGA a plus).
• Advanced skills in Microsoft Excel (PivotTables, VLOOKUP, Index/Match) and business intelligence tools (Power BI, Tableau).
• Strong understanding of space planning principles, workplace strategy, and utilization metrics.
• Ability to read and interpret architectural drawings and floor plans.
• Experience managing move coordination and service requests.
• Strong organizational, analytical, and problem-solving skills.
• Ability to develop user documentation and apply policy and procedure effectively.
• Familiarity with BOMA standards and poly-lining methodologies.
• Ability to manage multiple projects independently and lead presentations.

Physical Work Requirements

Primarily office-based with extended periods of computer use (up to 8 hours/day). Occasional standing or walking during site visits, audits, or move coordination. Ability to observe details at close range and arrange information in logical sequences. May require travel up to 20% for site assessments and project support.

Scheduling Flexibility

To support moves and projects, the Senior Occupancy Planner must be regularly on-site and able to work evenings and weekends as needed.

Compensation

$ 93,500.00 - $110,000.00

AAP/EEO STATEMENT

Cushman & Wakefield provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.