Occupancy Planner

What This Job Involves

As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space in our clients Chicago office location. You will develop strategies, scenarios, space plans and projects for the Chicago site, which will be considered a hybrid role with an on-site requirement 3-4 days a week, as needed, to work from our clients office location in Chicago, with the opportunity to work remotely at times.

Key Responsibilities

• Strategic Planning:
  • Collaborate with Transactions teams to align occupancy strategies with market conditions
  • Support lease renewal negotiations with occupancy impact analysis
  • Create responsive, efficient, and future-ready workplace strategies aligned to the client’s Hybrid Workplace model
  • Maintain strong relations with site contacts to improve data accuracy
  • Conduct comparative analysis of occupancy performance across Chicago site in relation to our clients 3:2 hybrid workplace model
• Space Planning:
  • Create detailed space allocation reports, plans and layouts
  • Develop comprehensive occupancy forecasts and space utilization models
  • Create and maintain scenarios for space reconfiguration and relocation planning
  • Oversee design initiatives, branding, furniture selection, and beyond ensuring local projects align to our clients global hybrid workplace design standards
  • Work with architects, project managers, facilities teams and vendors to execute space plans
• Space Data Management:
  • Keep floorplan layouts, space types, furniture and employee allocations up to date
  • Generate regular occupancy reports and performance metrics
  • Manage technology integration by supporting site set up of the client’s Mobile Workplace App used for space bookings, wayfinding, office information and more
• Business Intelligence & Artificial Intelligence:
  • Extract and analyze data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account
  • Contribute to integrations and pilots of AI capabilities to increase productivity and strengthen deliverables and insights

Skills and Experience

• Hands on space planning experience in a large office environment
• Project management, or project fit-out experience is helpful
• Ability to navigate challenges and problem solve
• Strong AutoCAD and Excel capabilities
• Enjoy gathering details, investigating, discussing findings, and generating data narratives that reveal trends and initiate strategic decisions
• Passionate about continuous learning, evolving best practices, new technologies, detecting process and data gaps, and partnering with team(s) to develop appropriate resolutions
• Focused on cultivating strong relationships and team partnerships
• A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace

Qualifications

• Hands on space planning experience in a large office environment
• Project management, or project fit-out experience is helpful
• Ability to navigate challenges and problem solve
• Strong AutoCAD and Excel capabilities
• Enjoy gathering details, investigating, discussing findings, and generating data narratives that reveal trends and initiate strategic decisions
• Passionate about continuous learning, evolving best practices, new technologies, detecting process and data gaps, and partnering with team(s) to develop appropriate resolutions
• Focused on cultivating strong relationships and team partnerships
• A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace
• A Bachelor's Degree in Real Estate, Architecture, Design, Project Management, or related field is preferred