Sr Human Resources Coordinator

Summary

Serves as the primary front-office representative for the department, providing exceptional customer service to staff, leaders, applicants, visitors, and contractors. This role supports a wide range of functions including recruitment, onboarding, employee relations coordination, benefit and leave administration, HRIS updates, and general administrative support while ensuring efficient day to day operations of the HR Office.

Responsibilities

• Recruitment and Onboarding
  • Support applicant communications and candidate flow in ATS
  • Process and screen new applicants
  • Coordinate new employee data collection and verification of required documentation needed to clear candidate to start, including credential verification
  • Pre-employment screening ie, background, reference
  • Prepare new employee files
  • Prepare new employee orientation packets ie. Benefits, parking, perks etc.
  • Support orientation logistics and materials (ie. coordination, set up, policy review, benefits)
  • Assists Employee Health with the entering of New Employees in OHM
  • New Hire reporting
  • I-9 processing - Verifies documentation and expiration date for I9 Visa
  • E-verify
• Front Office Customer Support and HR Administration
  • First point of contact, providing courteous, timely, and accurate assistance to all visitors, staff, and callers
  • Manage HR inbox, phone line, and reception area activities
  • Maintain personnel files (electronic and physical) compliant with legal and organizational standards
  • Mail sending, receipt & distribution
  • Customer service functions - Face of the office, telephones, taking messages, and responding to inquiries
  • Completes monthly birthday cards or other correspondence/communications
  • Manage employment verification and support documentation request
  • Promotes professional image of the hospital and HR department
• Employee Relations and HR Programs
  • Schedule employee meetings and follow ups as directed by HR leadership
  • Maintain confidentiality of sensitive information and situations
  • Support events and activities, recognition initiatives, engagement events, ie birthdays, service, holidays, DEI observance
• Other department activities
  • Maintains PESP files
  • Assist in processing employee transactions, including new hires, terminations, status changes, etc.
  • Badging & Parking System Administration, issuance, updates, changes, reprints etc.
  • Leave Administration
  • Assists with Open Enrollment
  • Supply ordering, office organization, and maintenance of HR forms and resources

Education

High School Graduate or equivalent

Experience

6 months Human Resources experience preferred

Licensure/Registration/Certification

None

Other Skills and Qualifications

Proficient typing and computer skills with word processing and spreadsheet applications. Experience in a Windows environment required.

Work Environment

Normal office environment, frequent use of keyboard and computer programs which hospital provides training.

Physical Requirements

Primarily sedentary with frequent standing, walking and reaching. Talking, hearing, and visual acuity required.