Sr. Executive Assistant - CEO's Office

About the role

The Sr. Executive Assistant (EA) serves as a strategic partner and trusted advisor to the Chief Executive Officer, supporting the execution of organizational priorities and ensuring alignment across all functions of the organization. The Sr. EA enhances the effectiveness of the CEO by managing high-priority projects, facilitating decision-making, and ensuring accountability across the leadership team.

Responsibilities

• Partner with the CEO to drive execution of the organization’s strategic plan and enterprise-wide priorities
• Translate strategic objectives into actionable plans with clear timelines, deliverables, and accountability measures
• Identify organizational risks and operational gaps and recommend solutions to improve performance and efficiency
• Lead and manage high-impact, cross-functional initiatives across Human Resources, Finance, Programs, Compliance, and Operations
• Oversee execution of critical organizational projects, including compensation and workforce strategy initiatives, policy and process improvements, and operational enhancements
• Ensure adherence to internal controls and processes, including approval workflows, personnel actions, and audit readiness practices
• Prepare executive briefings, reports, and presentations to support decision-making at the CEO and senior leadership levels
• Coordinate and support preparation of materials for Board of Directors and Board Committee meetings, including agendas, reports, and presentations
• Support executive leadership meetings by setting agendas, capturing key decisions, and ensuring accountability for follow-through
• Aid in executive recruitment efforts and leadership transitions, including coordination with external search firms and stakeholders
• Serve as a liaison across departments to ensure alignment on organizational priorities, budget considerations, and operational execution
• Facilitate communication and collaboration among senior leadership to drive consistency and shared accountability
• Support implementation of organizational initiatives, change management efforts, and internal communications
• Manage high-level prioritization of the CEO’s schedule to align with strategic objectives
• Prepare the CEO for internal and external engagements, including travel arrangements, meetings with funders, Board members, and key stakeholders
• Handle sensitive and confidential matters with the highest level of discretion and professionalism

Qualifications, Education & Experience

• Bachelor’s degree required; Master’s degree (MBA, MPA, or related field) preferred
• Minimum of 6–9 years of progressive leadership experience in operations, strategy, or executive-level support
• Demonstrated experience working closely with senior executives or C-suite leadership
• Experience in a nonprofit, social services, or complex, multi-site organization strongly preferred
• Knowledge of New York City social services contracts preferred

Skills & Competencies

• Exceptional strategic thinking with the ability to translate vision into execution
• Strong project management and organizational skills with the ability to manage multiple high-priority initiatives simultaneously
• Excellent interpersonal and communication skills, with the ability to influence and collaborate across all levels of the organization
• High level of discretion and professionalism in handling sensitive information
• Strong analytical skills with experience in performance tracking, reporting, and data-driven decision-making
• Ability to operate effectively in a fast-paced, mission-driven environment

Attributes and Competencies

• Demonstrated commitment to the mission and values of the organization
• Collaborative and adaptable, with a positive attitude and ability to work well under pressure
• High emotional intelligence and interpersonal skills to handle interactions with senior leadership, board members, and external stakeholders
• Strategic Leadership & Execution
• Enterprise Thinking
• Collaboration & Influence
• Accountability & Results Orientation
• Executive Communication
• Ethical Judgment & Integrity

Pay

Salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise.

Schedule

Flexible schedule to accommodate the needs of the organization and the CEO.