Sr. Executive Assistant

Schedule

Full Time, In-Person, with travel as the principal’s calendar requires
Hours: Standard business hours with flexibility for weekend and late-night coverage when the work demands it
Location: San Francisco, CA

Salary Range

$200,000 to $300,000

Job Description

This seat is the primary point of operational ownership for the principal’s professional calendar and business-side support. The principal is one of two partners at a Bay Area private investment firm. The role runs at the cadence of top-tier principal-led operations, where the calendar and decision flow have to hold up under five-city weeks Tuesday through Thursday and weekend coverage when the work demands it. The standard is hospitality-grade silent service: anticipate, execute, never leave a seam visible.

Expectations

• Seven or more years as an Executive Assistant to a principal at family office, fund principal, or C-suite tier
• Demonstrated supporting multi-city, multi-day travel cadence
• Discretion at the level required by deal-pipeline and family-office principals
• Hospitality-grade silent service standard. Anticipates, executes, and leaves no seam visible
• Precise written communication. Operates in short summaries, not long updates
• Comfort under Chatham House Rule and willingness to sign a comprehensive non-disclosure agreement
• In-person, San Francisco, with the flexibility to travel as the calendar demands
• Valid driver's license, with comfort driving as the role requires

Responsibilities

• Calendar and Week-Ahead Itinerary: Own the principal’s business calendar end to end, including decision meetings, board prep, deal pipeline, and external commitments. Build the week-ahead itinerary fully flushed and iterable, integrating the COO’s travel layer, with the Junior EA double-checking before it reaches the principal.
• Business Support and Correspondence: Manage scheduling, correspondence and email traffic, meals, and administrative work for the principal. Run point on large group meetings and recurring special projects. Coordinate with the COO on calendar overlays for multi-city legs so the principal sees a single integrated week, not a calendar and a trip plan side by side.
• Schedule Structure and Coverage: Provide weekend and late-night coverage when the work demands it. Partner with the Junior EA on overlapping schedules, evening coverage, and bench depth. The Senior EA and Junior EA operate on overlapping schedules so the office never goes dark and burnout is managed structurally, not reactively: Senior EA: Holds weekday primary coverage. Specific hour windows confirmed at offer. Junior EA: Covers weekday-late and weekend-rotating windows so principal coverage is continuous. Junior EA covers during Senior EA PTO; during that window, cross-domain coordination flows through the COO. Specific hour windows confirmed at offer. Cross-Domain Handoffs and Operating Norms: Coordinate handoffs between business and personal scope with the Joint Chief Operating Officer so no seam is visible. Ensure office setup on personal vacations matches the principal's standing configuration. Three norms define how this seat operates with the COO: Calendar–travel integration: Calendar and business support sit with the Senior EA end to end. Travel logistics — aviation, ground, security partner liaison, and lodging, sit with the COO end to end. The two are integrated into a single week-ahead view; the seam is never visible to the principal. Saturday coverage: When concurrent business and family demands hit, the Senior EA holds the business side and the COO holds family and personal logistics. The principal sees a single coordinated front, not two competing schedules. Aviation lane: Aviation vendor management and all flight bookings — business and personal — sit with the COO. The Senior EA receives confirmed legs and integrates them into the calendar. The firm’s Office Lead is kept in the loop on anything that touches firm calendaring. Recurring Operations: Maintain the insource versus outsource matrix with clear ownership lines for every recurring service. Manage scheduling, correspondence and email traffic, meals, and administrative work for the principal. Run point on large group meetings and seasonal travel as recurring special projects. Confidentiality and Discretion: Operate under Chatham House norms for sensitive correspondence, board materials, and deal flow. Sign and uphold a comprehensive non-disclosure agreement. Scope Boundary: Personal-support requests (household vendor coordination, residence logistics, family appointments, personal errands) route to the Joint COO's domestic team and do not sit in this seat.

Benefits

• Compensation: $200,000 to $300,000
• Bonus: 20 to 30 percent annual
• Healthcare: Medical, dental, and vision coverage
• Retirement: Per the firm's benefits structure, with terms confirmed at offer
• Time Off: PTO and paid holidays
• Equipment: Phone and laptop provided. Vehicle provided or personal vehicle accommodation based on role need
• Relocation: Provided as needed
• Confidentiality and Background: Comprehensive non-disclosure agreement required before client interviews