Sr. Executive Assistant

About the role

The Sr. Executive Assistant will serve as a trusted partner to the CEO, managing the executive calendar, supporting the CEO's needs, and overseeing corporate and satellite office operations.

Responsibilities

• Manage the CEO's highly complex and dynamic calendar, prioritizing competing demands and optimizing time against business priorities.
• Prepare meeting materials, coordinate logistics, and ensure appropriate follow-up to drive alignment and execution.
• Lead and oversee corporate and satellite office operations, ensuring a seamless, efficient, and high-quality workplace experience.
• Supervise facilities activities, security badge administration, and report on attendance.
• Drive facility and workplace initiatives, including office layout planning, moves, and improvement projects.
• Oversee administrative operations across locations, ensuring consistency, efficiency, and continuous improvement of processes and services.
• Manage office and facilities budgets, including invoice tracking, purchase order management, and vendor coordination.
• Leverage strong digital acumen to optimize tools and introduce innovative approaches to improve productivity and workflows.
• Facilitate effective communication across all levels of the organization through clear, concise, and professional interactions.
• Identify opportunities to streamline processes and enhance operational efficiency, implementing best practices and sharing knowledge.
• Support the Chairman of the Board and Board of Directors with logistics for meetings, roadshows, and executive events.
• Oversee office interactions and stakeholder requests, ensuring responsive and solutions-oriented service.
• Contribute to the onboarding of new team members, providing a positive and well-coordinated introduction to the organization.
• Perform additional executive and administrative responsibilities as needed to ensure the effectiveness and success of leadership and the broader organization.

Requirements

• Prior proven ability to manage teams and support executives.
• Proven ability to handle confidential matters with tact and diplomacy.
• Experience in most of the business support functions: administrative services, office services, maintenance, event planning/corporate events.
• Comfortable working in a fast-paced office environment.
• Excellent written and verbal communication skills.

Qualifications

• No minimum education specified.
• At least 5 years of relevant work experience.

Skills

• Business software applications, specifically Microsoft Office Suite and/or Office 365 Pro.

Benefits

• Complete insurance package on Day-1 that includes health and wellness programs.
• Health, Dental, and Vision insurance.
• Health savings account.
• Flexible spending account.
• Life and accident insurance.
• Employee assistance program.
• Telehealth services.
• 1:1 health coaching.
• Supportive benefits for all stages of life.
• 401(k) with up to 6% Company matching; additional potential discretionary match at year-end.
• Short-Term Incentive/Performance bonuses.
• Flexible scheduling options.
• Vacation pay, up to three weeks of time (pro-rated for your first year of employment).
• Holiday pay for 12 holidays.
• Career development and growth opportunities.
• Tuition/Education assistance programs.
• Access to LinkedIn Learning.
• Scholarship programs for children of employees.
• Parental leave.
• Up to $300 fitness reimbursement.
• Up to $300 massage reimbursement.
• Employee appreciation events.
• Employee discounts.
• Charitable giving.

Pay

$96,200 - $120,200

Schedule

Hybrid role with Monday and Friday remote, based out of corporate headquarters in Lakeville, MA.