Sr. Executive Assistant

About the role

The Chief Growth Officer leads one of the most dynamic Sales organizations at Instructure. They move fast, operate at a high level, and need a sharp, proactive partner who keeps everything in motion so the CGO can stay focused on what matters most.

Responsibilities

• Own the CGO’s calendar: prioritize ruthlessly, protect time for deep work, and ensure every meeting has a purpose.
• Build meeting agendas that drive clarity and decisions, ensuring the CGO is prepped in advance.
• Book and manage all domestic and international travel, end to end.
• Arrange ground transportation, lunches, and logistics proactively.
• Process and reconcile expenses accurately and on time.
• Persistently partner closely with the CGO’s direct reports, VPs, Chief of Staff, and their teams to anticipate and prepare for upcoming needs.
• Plan and execute elevated recognition events and team moments that feel authentic and personal.
• Source and send thoughtful gifts and touches that reflect our culture.
• Anticipate needs, flag risks, and bring forward solutions—not just problems.
• Handle sensitive information with discretion and sound judgment.

Requirements

• 5+ years supporting C-suite or senior executive leaders, ideally in a fast-paced tech or SaaS environment.
• A reputation for trustworthiness, discretion, and genuine respect from colleagues.
• Strong calendar management skills and a clear approach to prioritization.
• Excellent written communication; able to draft crisp messages and agendas with minimal input.
• Comfortable building relationships and working cross-functionally at every level of the organization.
• Highly organized yet adaptable; able to navigate shifting priorities with ease.
• A low ego, high standards, and a growth mindset; committed to doing the work because it matters.
• Proficiency with Google Workspace, Slack, and expense tools (such as Brex, Coupa, etc.).