Sr Events & Virtual Experience Coordinator

About the role

The Senior Events & Virtual Experience Coordinator serves as the College's primary resource for Zoom Events and Zoom Webinar production, leading the technical coordination of virtual and hybrid programming while also planning and coordinating assigned in-person events. This position collaborates closely with event organizers, presenters, vendors, and campus partners to deliver successful event experiences.

The ideal candidate is organized, adaptable, and self-motivated, with strong customer service and communication skills, a willingness to learn new technologies, and the ability to thrive in a fast-paced environment. We value team members who enjoy collaborating, solving problems, having fun, and knowing when it's time to get down to business.

Responsibilities

• Serve as the College's primary resource for Zoom Events and Zoom Webinar production, coordinating and producing virtual, hybrid, and livestreamed events to ensure a high-quality experience for presenters and attendees.
• Configure and manage virtual event platforms, including event setup, registration, attendee communications, speaker permissions, recordings, and other event features.
• Meet with faculty, staff, guest speakers, clients, and event organizers to determine event objectives, technical requirements, and production needs; conduct technical rehearsals and provide guidance to presenters before and during events.
• Monitor virtual and hybrid events, operate audiovisual equipment, troubleshoot technical issues in real time, and coordinate event recordings and post-event digital content.
• Develop and maintain virtual event documentation, production checklists, operating procedures, and technology resources to support consistent event delivery and continuous improvement.
• Coordinate the planning and execution of assigned in-person events, including timelines, room setups, audiovisual requirements, catering, signage, vendor services, and other event logistics.
• Coordinate with campus departments and external vendors to support event operations and prepare event-related agreements, purchasing requests, reimbursements, invoices, purchasing card reconciliations, and budget documentation in accordance with University policies and procedures.
• Review post-event evaluations, attendance data, budget summaries, and participant feedback to identify opportunities for process improvements and future event planning.
• Provide day-of event coordination and support to presenters, vendors, and participants to ensure successful event execution.
• Regularly work a flexible schedule, including early mornings, evenings, and weekends, based on the College's events calendar.
• Perform other duties as assigned.

Work Environment & Physical Requirements

• Often: Office environment, outdoor environment.
• Seldom: Extreme cold, extreme heat.

• Nearly Continuously: Hearing, listening, talking.
• Often: Repetitive hand motion (such as typing), walking, sitting.
• Seldom: Bending, reaching overhead, twisting, pulling, pushing.

Requirements

• Bachelor's degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience). A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.
• Demonstrated human relations and effective communication skills.
• Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• A collaborative, lifelong learner with a positive attitude and a commitment to continuous improvement.
• Experience with event coordination, virtual meeting, event, and/or live streaming platforms, and audiovisual technology is preferred.
• The ideal candidate is adaptable, customer service-oriented, and enjoys working in a fast-paced, team-focused environment.

Pay

$18.00 - $24.00 per hour

Schedule

Full-time. Candidate must be available for varying shifts that will include evenings and weekends.